Accounting, Amazon Web Services (AWS), Background Investigation, Business Administration, Communication Skills, Contract Processing, Customer Support/Service, Data Analysis, Federal Laws and Regulations, Higher Education, Human Resources, Information Technology & Information Systems, Leadership, Operational Support, Oracle Financials, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, People Management, Performance Management, Problem Solving Skills, Staff Policies, Staff Training, State Laws and Regulations, Student Financial Services, Tax Regulations, Team Lead/Manager, Time Management, University/School Policies
Assistant Payroll Manager
The Assistant Payroll Manager supports the Payroll Manager in overseeing campus-wide payroll operations and ensuring accurate, compliant processing for all employee groups. This position supervises payroll staff, provides expert guidance on UCPath processes, and manages complex payroll and tax compliance activities, including nonresident alien tax regulations and GLACIER administration. The Assistant Payroll Manager acts as a primary resource to departments, resolves escalated payroll issues, and ensures timely completion of high-volume payroll transactions and corrections. This role requires strong leadership skills, technical expertise, and the ability to interpret and apply University policies, labor contracts, IRS regulations, and federal and state payroll requirements.
Required Qualifications:
- Bachelor's degree in business administration, accounting, human resources, or related field; or equivalent experience.
- 4-6 years Increasing responsibility and work experience in payroll, HR operations, accounting, or related administrative work.
- 4-6 years Experience supervising or leading staff, including performance management and workflow oversight, and training staff.
- 4-6 years Strong understanding of payroll processes, labor contracts, compensation rules, and HR policies.
- 4-6 years Ability to analyze complex data, identify discrepancies, and resolve issues with accuracy and timeliness.
- 4-6 years Strong communication and customer service skills; ability to explain payroll policies to staff, departments, and employees.
- 4-6 years Ability to maintain confidentiality and handle sensitive payroll and personnel information.
Preferred Qualifications:
- Experience working in higher education or a large, complex organization.
- Experience working with payroll systems (e.g., Tracker I-9, UCPath, Glacier, FinHub, AWS, Tioga, Oracle Financial, Student Information System).
- Knowledge of nonresident alien tax rules, IRS regulations, and tax treaty eligibility.
Special Conditions of Employment:
- Candidates must be legally authorized to work in the United States without the need for employee sponsorship.
- Satisfactory criminal history background check.
- UCSB is a Tobacco-Free environment.
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Job Functions and Percentages of Time:
- 50% Supervision & Team Management
- 20% Glacier Tax Compliance (Nonresident Alien Tax)
- 20% Payroll Operations & UCPath Support
- 10% Labor Ledger Support
Equal Employment Opportunity: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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University of California