ASSISTANT LEAVE COORDINATOR

Title: ASSISTANT LEAVE COORDINATOR

State Role Title: Admin and Office Spec III

Hiring Range: $20 - $23 per hour

Pay Band: 3

Agency: Virginia Department of Health

Location: Dept of Health

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position provides support to the Leave and Benefits Team with TEA maintenance application of the system functionalities. The position will provide administrative support for the unit with digital scanning of leave and benefits records into Share Point. This position will support the unit with record keeping of WC/VEC documents as needed.

This is a wage position and averages 15-29 hours per week, not to exceed 1500 hours in a year and is not eligible for leave and benefits.

Wage employees are subject to the following conditions of employment:

• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not

eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance,

access to the grievance procedure, etc.

• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours

per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours

during the period of May 1 - April 30 of the following year (the Standard Measurement Period).

• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the

employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has

begun.

• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated,

including those limited to State Employees Only.

• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement

credit for the time worked as a wage employee.

• Continuing employment is based on available funding and business need.

Minimum Qualifications

• Clerical, office and or administrative skills/experience
• Excellent time management, organizational, and follow-up skills to manage a high volume of leave cases
• Experience with leave reconciliation and leave audit practices
• Experience applying applicable policies and procedures
• Experience communicating leave information to employees and managers with empathy and clarity.
• Knowledge of basic HR policies related to standard leave policies and procedures
• Strong oral and written communication skills
• Strong organization skills and records maintenance, with the ability to manage multiple and competing priorities concurrently
• Ability to maintain confidentiality

Additional Considerations

• Working knowledge of Federal and State leave laws like: FMLA, Volunteer/Community Service Leave etc.
• Proficiency with any HRIS MS office products-MS Word, Excel, PP etc.
• Proficiency with MS office products-MS Word, Excel, PP etc.
• Experience with records maintenance and management not limited to WC and VEC claims
• Experience conducting leave audits
• Working knowledge of Workers Compensation processes and OSHA guidelines

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and

the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Mariona Taylor

Phone: N/A

Email: Mariona.Taylor1@vdh.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.