Assistant Filings Specialist - FDS

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Review Vacancy

Date Posted 06/05/26

Applications Due07/05/26

Vacancy ID217501

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• How to Apply

NY HELPNo

AgencyCommission on Ethics and Lobbying in Government

TitleAssistant Filings Specialist - FDS

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $48006 to $60467 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 540 Broadway

City Albany

StateNY

Zip Code12207

Duties Description Under the direction of the Director of Ethics, the Deputy Director of Financial Disclosure Statements ("FDS"), and the Assistant Director of FDS, the Assistant Filings Specialist assists with the FDS filing program pursuant to Section 73-a of the Public Officers Law. The Assistant Filings Specialist updates records in the FDS online filing application, processes hardcopy filings, tracks filings, assists filers, and performs other duties to achieve compliance with Section 73-a of the Public Officers Law. The assigned program area of an Assistant Filings Specialist may be changed over time as experience is gained to provide experience in all program areas.

Duties of this position may include, but are not limited to:

• Working with FDS Filings Specialists in reviewing filings for compliance with Section 73-a of the Public Officers Law, including determining missing information and obtaining such information;
• Processing and tracking all hardcopy and online filings, as well as organizing and filing any hardcopy forms in filing room.
• Routinely communicating with and assisting filers, including answering basic FDS questions and referring more complex questions to FDS Filings Specialists, the Assistant Director of FDS, the Deputy Director of FDS, or an attorney on staff; assisting with the technical aspect of the online filing application as well as explaining basic filing requirements and procedures (such as filing deadlines and processes for requesting extensions, exemptions, and redactions); answering FDS inquiries by phone and email.
• Assisting the Deputy Director of FDS and Assistant Director of FDS with delinquent filer reach out, after Failure to File notices and Notices of Delinquency are sent.
• Working on special projects as requested by the Assistant Director of FDS, the Deputy Director of FDS, and the Director of Ethics.
• Maintaining files of the FDS Unit, including electronic filings, hardcopy filings, correspondence, and other documents; conducting searches for requested records; purging files for storage or disposal according to Records Disposition Schedules.

Minimum Qualifications Excellent communication skills; experience with Microsoft Office and data entry; strong attention to detail; good organizational skills; technology or database experience recommended.

Additional Comments NYS residency required.

Some positions may require additional credentials or a background check to verify your identity.

Name Commission on Ethics and Lobbying in Government

Telephone (518) 408-3976

Fax (518) 408-3975

Email Address ethics@ethics.ny.gov

Address

Street 540 Broadway

City Albany

State NY

Zip Code 12207

Notes on ApplyingInterested candidates should submit a current resume and cover letter, and the name, address, phone number and email address of three professional references, in confidence, to:

By mail:

NYS Commission on Ethics and Lobbying in Government

540 Broadway

Albany, New York 12207

By email:

ethics@ethics.ny.gov

Please indicate the position to which you are applying.

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