Posting Information
Posting Information
Posting Number 2026506 Posting/Functional Title Assistant Director, Pre-Award University Pay Plan Title Asst Dir, Sponsored Programs Location San Marcos Department Pre-Award Sponsored Programs Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $6,700-$7,083.34 Job Category Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Preferred Qualifications
Job Description
The Assistant Director (AD) serves as the lead Senior Proposal Coordinator and Research Coordinator, and a key central resource for pre-award research administration. This position assists the Director and AVPR in improving logistics, operational processes, and performance reporting for proposal and contract development. The AD provides assistance in grant proposal submission, contract and agreement development and coordination, sponsor compliance, and research coordination across colleges, aligned with institutional policies and sponsor requirements.
The AD facilitates complex proposal and contract development efforts, oversees submission readiness, and provides guidance on sponsor requirements and regulations, institutional policies, and award acceptance requirements. The AD serves as a lead on large multi-year, multimillion-dollar, multi-institutional agreements. The role also contributes to improving university-wide pre-award processes and strengthening research administration across central, college, department, and other offices. The AD ensures high-quality, compliant federal, state, foundation, and industry proposals, contracts, and agreements.
Activities are governed by federal regulations (including 2 CFR 200/Uniform Guidance), sponsor-specific requirements, applicable state regulations, and institutional policies.
Job Duties
Proposal and Contract Coordination, Development & Submission
Coordinates the preparation and submission of research proposals, contracts, and agreements to federal, state, local, private, and collaborative funding entities. Serves as a central expert on requirements and submission systems to ensure complete, compliant, and timely proposal packages.
Proposal and Contract Review, Compliance & Development
Reviews and participates in the development and assembly of proposals, contracts, and agreements in accordance with sponsor guidance, federal requirements, regulations, and institutional policies. Provides compliance review for materials, budgets, and supporting documentation to ensure adherence to sponsor and university requirements.
Contract and Agreement Coordination
Provides expertise in the development and review of research-related proposals and financial and non-financial agreements. Works with investigators and institutional offices to ensure proposals, agreements and commitments are compliant and aligned with sponsor expectations. Interprets guidelines to draft proposals and financial and non-financial agreements.
Strategic Process Improvement & Operational Efficiency
Partners with the Director and AVPR to evaluate and improve pre-award processes, workflows, and administrative procedures. Contributes to the development of standard operating procedures, improved logistics, and enhanced coordination between central research administration and academic colleges.
Pre-Award Administration
Assists with pre-award administrative activities, including proposal, contract, and agreement development, preparation, submission coordination, compliance verification, and award/account setup. Ensures proposals, contracts, and agreements are aligned with institutional policies and sponsor requirements prior to submission and award acceptance.
Supervision & Workload Management
Assists with planning, assigning, and overseeing proposal, contract, and agreement development activities across the team. Helps balance workloads to ensure efficient and fair distribution of tasks and timely submission of proposals.
Performance Metrics & Reporting
Assists with tracking and reporting operational and performance metrics such as contract and proposal volume, complexity, cost share commitments, subaward activity, and contract and proposal trends.
Operational & Systems Support
Supports day-to-day operations of the pre-award office including proposal, contract, and agreement development and coordination, staff guidance, and compliance oversight. Implements operational improvements and provides training on proposal systems and submission platforms (e.g., ERA, Grants.gov).
Training, Mentoring & Professional Development
Supports the development of research administration expertise across campus by assisting with professional development opportunities and supporting the Director in mentoring coordinators and junior staff.
Performs other duties as assigned.
Additional Information to Applicants Job Open Date 05/06/2026 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link https://jobs.hr.txstate.edu/postings/56659
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