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Assistant Director of the Center for Student Involvement – Student Organization Assistant

Western Connecticut State University

Danbury, CT

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Background Investigation, Budgeting, Contact Management, Diversity, Event Management, Finance, Financial Administration, Financial Management, Financial Planning, Financial Policies, Financial Procedures, Government, Leadership, Maintain Compliance, Microsoft Excel, Microsoft Office, Office Management, Order Supplies, Organizational Development/Management, People Management, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Regulations, Reporting Skills, Spreadsheets, Staff Development, Student Financial Services, Systems Administration/Management, Training Program, Training Program Development, Training/Teaching, Travel Policy
LOCATION
Danbury, CT
POSTED
7 days ago
Western Connecticut State University is pleased to announce applications are being accepted for an Assistant Director of the Center for Student Involvement – Student Organization Assistant.

Western Connecticut State University (WCSU) is committed to enhancing our diverse university community by actively encouraging people with disabilities, members of LGBTQIA and BIPOC communities, veterans, and women to apply.  We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.  WCSU is honored to be awarded the federal designation as a Hispanic Servicing Institution (HSI). This accomplishment marks a pivotal moment in our progress toward fostering diversity, equity, and inclusion within our campus community. 

The Center for Student Involvement at Western Connecticut State University promotes and encourages student life on campus, such as clubs and other co-curricular activities. CSI manages over 80 clubs on campus, including Student Government Association, Program and Activities Council, and Fraternity and Sorority Life. Through CSI, students can start their own clubs, plan trips and events, and complete the Leadership, Compassion and Creativity Certificate program. CSI offers an array of different ways to get involved on campus and stay engaged with the university outside of classes.  Information on the University may be found on www.wcsu.edu.

Position Summary: Supports the Center for Student Involvement (CSI) by assisting clubs and organizations with the financial and administrative processes for student organizations, including travel, purchasing, and honorarium procedures. Develops and implements tracking systems, training programs, and policy guidance to ensure compliance with Student Activity Fund (SAF) regulations. Additional responsibilities include maintaining departmental web content, coordinating assessment efforts, managing ticketing systems, and ordering supplies. Also contributes to staff and student employee development, prepares reports, and offers counseling and support to students. Plays a key part in fostering organizational effectiveness, financial accountability, and student engagement across campus. May supervise student employees.

Position Responsibilities:
  1. Oversees the planning of and develops and implements a tracking and approval process for all student organization travel, PSA and Honorarium process as well as assisting clubs with the university purchasing process.
  2. Assists the Director in the selection, training, and evaluation of the CSI student employees.
  3. Responsible for training the leaders, members, and advisors of student organizations on all Student Activity Fund (SAF) policies which include travel, PSA and Honorarium process as well as the university purchasing process.
  4. Works with the Student Government Association to revise all student organization procedures and manuals and distributes such to all clubs and organizations.
  5. Develops and implements training programs for student organizations.
  6. Serves as the SGA liaison between the Center for Student Involvement and the Finance and Administration division with respect to the support of all SGA student organizations and assists with reconciliation of advances, purchase orders and event registration for student organizations.
  7. Maintains the CSI Clubs Portal for all aspects of the department including but not limited to student organizations, access, and events.
  8. Acts as a counselor to students as necessary.
  9. Prepares pertinent reports as directed.
  10. Coordinates all department assessment efforts.
  11. Maintains contact with club leadership in regard to their respective budgets.
  12. Provides support to the Student Activity Financial Manager.
  13. Maintains communication with the SGA Vice President of Finance, including, but not limited to, attending SGA Finance Committee meetings.
  14. In collaboration with the University Box Office Manager, administers and oversees box office and ticketing operations via the WCSU ticketing system for student group travel and events.
  15. Order supplies for clubs/students using WCSU tax-exempt accounts.
  16. Recommends policies, procedures, and fiscal advice to the Director of the Center for Student Involvement, SGA, and other clubs.
  17. Performs other duties and responsibilities related to those enumerated above which do not alter the basic level and responsibilities of the position.
Qualifications:
  • Bachelor's degree.
  • Three (3) years of experience working with student organizations.
  • Decision making skills and the ability to direct the efforts of other individuals.
  • Knowledge of spreadsheet applications, preferably Microsoft Excel and other components of Microsoft Office suite.
  • Demonstrated ability to organize and maintain financial records.
  • Ability to work well in a fast-paced environment.

Salary & Benefits: The hiring salary range is $76,080. WCSU offers a comprehensive benefits package. Additional information on benefits can be found at www.wcsu.edu/hr/benefits/. All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. WSCU is committed to providing a safe campus community. Background investigations include reference checks, employment verifications, and a criminal history record check.

Application Process: Interested applicants must submit a cover letter, which includes the names and contact information for three (3) professional references and a resume.  Questions may be directed to 

hrpositions@wcsu.edu

 - please reference Assistant Director - Center for Student Involvement in the subject line.

To apply, submit your materials to: https://westernconnecticutstateuniversity.applytojob.com/apply/6jC60IsgwK/Assistant-Director-Of-The-Center-For-Student-Involvement-Student-Organization-Assistant

Application materials must be submitted no later than Thursday June 4, 2026. Late applications will not be accepted. 
 
Western is an Affirmative Action Equal Opportunity Educator/Employer

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Western Connecticut State University