ADP, Accounting, Administrative Skills, Business Administration, Check Processing, Communication Skills, Computer Skills, Data Analysis, Detail Oriented, Develop and Maintain Customers, Employee Assistance Plan, Federal Laws and Regulations, Federal Tax, Fitness, Higher Education, Human Resources Software, Interpersonal Skills, Material Audit, Office Management, Organizational Skills, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, Record Keeping, Recreation, State Laws and Regulations, State Tax, Time Management, Transaction Processing/Management, University/School Policies
Who we are:
The University of New Haven, founded in 1920, is a private university whose mission is to prepare students to excel and lead purposeful and fulfilling lives in a global society. The university offers more than 150 undergraduate and graduate programs and has been recognized for academic excellence, nationally and internationally. In addition to its main campus in West Haven, the university has a campus in Tuscany, Italy. Learn more at newhaven.edu.
The Assistant Director of Payroll is responsible for the efficient execution of payroll processing for faculty, staff, and student employees in compliance with federal and state labor laws, University policies, and union contracts
You will:
- Assist with the administrative responsibility of processing the University’s Payroll
- Process the semi-monthly payroll and act as backup on the weekly payroll
- Assist with coordinating the ADP multi-state employment tax process with ADP for the University
- Assist with reconciling local, state, and federal taxes
- Analyze payroll data, deductions and garnishments for accuracy and research discrepancies or inconsistencies using custom reports
- Process manual checks, voids, and payroll adjustments
- Ensure all payroll transactions are processed accurately and timely in accordance with University policies and procedures
- Participate in audits and prepare materials and information required
- Maintain accurate payroll records and employee files
- Answer inquiries regarding employment verifications
- Respond to employee inquiries and requests regarding payroll matters
- Manage the Payroll Office in the absence of the Director of Payroll
- Maintain client confidence and protect operations by keeping information confidential
- Perform other duties and responsibilities related to those enumerated above which do not alter the basic level and responsibilities of the position
You need:
- Bachelor’s degree in business management, Accounting or related field, MBA a plus
- A minimum of three years of experience working in payroll
- Experience with multi-state and federal taxes, filing, and compliance
- Excellent computer skills including high level proficiency in Excel
- Must have the ability to work independently with minimal supervision
- Knowledge of Banner HR/Payroll software a plus
- Must demonstrate a strong work ethic and a high level of professionalism
- Experience working in a higher education environment is preferred
- Must have excellent interpersonal communication skills and the ability to communicate effectively with internal and external customers
- Must be detail oriented and able to adhere to tight deadlines with excellent organizational skills
What in it for you?
- Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
- Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
- Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
- Employee Discounts on products, services and educational opportunities
- Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable
*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEM OPT authorization cannot be considered for employment.