Assistant Director of Finance - Engineering, Facilities/Maintenance and Project Design & Construction

The Assistant Director of Finance provides senior-level financial leadership for the Engineering, Facilities & Maintenance and Project Design & Construction divisions within Albert Einstein College of Medicine (AECOM). This role operates in a unionized labor environment and supports complex facilities operations and capital programs for AECOM. The Assistant Director of Finance is responsible for ensuring sound financial stewardship, transparency, and compliance while partnering closely with operational leaders to manage operating budgets, capital investments, procurement, and long-range financial planning. The role balances fiscal discipline, procurement and operational functions with the mission-driven priorities of patient care, education, and research.

Key Responsibilities:

Financial Management

• Manage the operating budget for Facilities and, Engineering, as well as the budget  Capital Projects,
• Provide guidance aligned with the organization’s mission and long-term capital plan.
• Support leadership with clear financial analysis, scenario modeling, and decision support.

Budgeting & Forecasting (Union-Aware)

• Manage operating budgets for Engineering, Facilities & Maintenance.
• Incorporate collective bargaining agreements (CBAs), wage escalations, staffing ratios, overtime rules, and benefit costs into financial plans.
• Prepare multi-year operating and capital forecasts, including labor cost modeling.

Capital Projects, Construction and Operations Finance

• Oversee financial management of capital projects, including new construction, renovations, infrastructure upgrades, and deferred maintenance.
• Monitor project budgets, commitments, change orders, contingencies, and cash flow.
• Partner with Design & Construction leadership to manage financial risk while maintaining schedule and quality expectations.
• Support capital approval processes, business cases, and funding strategies consistent with non-profit governance requirements.
• Supervise the monthly and quarterly billings for recharge work performed and utilities. Supervise the maintenance of 20 year capital expenditure plan;
• Manage the work order system and collaborate with the managers to ensure work orders are processed timely and correctly.

Labor & Union Financial Collaboration

• Work closely with Human Resources support any finance and payroll requests and submissions.
• Provide cost impact analysis for proposed labor agreements affecting facilities and maintenance operations.
• Ensure financial practices respect contractual obligations while promoting efficiency and sustainability.

Financial Controls, Compliance & Governance

• Ensure adherence to internal financial policies, GAAP, and non-profit accounting standards.
• Support internal and external audits related to facilities operations and capital projects.
• Maintain compliance with donor restrictions and board-approved capital plans.
• Support transparency and reporting expectations of executive leadership.

Reporting & Performance Analytics

• Develop standardized financial reporting and dashboards for operating and capital activities.
• Analyze trends in utilities, maintenance costs, construction pricing, and labor expenses.
• Identify opportunities for cost containment, operational efficiencies, and lifecycle asset planning.

Collaboration & Stakeholder Engagement

• Partner with Supply Chain, Procurement, Legal, Compliance, and Risk Management teams.
• Coordinate with architects, engineers, contractors, and consultants within established financial controls.
• Support relationships with lenders, donors, and institutional stakeholders as needed.

People Leadership

• Lead, mentor, and develop a high-performing finance team supporting facilities and capital projects.
• Foster a collaborative, respectful culture aligned with a unionized and mission-driven environment.

• Bachelor's degree in Business Administration, Accounting, Finance, Economics or a related field. Master's preferred
• 3 to 5 years of progressive operations and finance experience in an academic medical education setting or hospital medical center. 
• Demonstrated experience managing facilities operations budgets and capital project finances.
• Experience working in and supporting unionized environments, including but not limited to union contract related payroll standards.
• Must be able to communicate complex data in clear and concise verbal and non-verbal formats.
• Should be experienced in working in complex matrixed organizations.
• Must have purchasing and accounts payable experience in similar organizations.