Assistant Director of Faculty Support LW7780

Assistant Director of Faculty Support LW7780

Salary

Depends on Qualifications

Location

Gulfport, FL

Job Type

Full-Time Staff

Division

College of Law | Academic Affairs

Department

Faculty Support - COL

Opening Date

06/12/2026

FLSA

Non-Exempt

Bargaining Unit

N/A

• Description
• Benefits
• Questions

Job Description

Position Summary: The Assistant Director of Faculty Support Services supports faculty, academic leadership, and staff by assisting in the delivery of comprehensive faculty support services related to teaching, research, professional development, and service to the institution. This position assists in the daily operations of the Faculty Support department and works under the direction of the Director of Faculty Support to ensure efficient service delivery, effective coordination of faculty-related processes, and alignment with institutional and departmental goals. The Assistant Director supervises assigned staff and manages operational functions, projects, and faculty-facing processes as delegated.

Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:

• Serve as a key point of contact for faculty regarding support services, policies, and procedures, escalating complex issues to the Director as appropriate.
• Coordinate faculty onboarding and transitions, including office setup for new hires, faculty visitors, and office reassignments following departures or retirements under the supervision of the Director
• Assist in managing faculty support needs by coordinating and distributing work assignments to department staff related to curricular and co-curricular matters, course materials, class notices, midterms, examinations, and other faculty requests.
• Assist with faculty hiring processes, including coordinating logistics for candidate interviews and campus visits, maintaining candidate materials, and supporting voting meetings in collaboration with the Director, Committee Chairs, and Dean's Office.
• Address faculty questions and concerns through meetings and ongoing communication, referring policy or strategic matters to the Director as appropriate.
• Manage faculty webpage updates and content maintenance in Webgarage and related platforms.
• Assist with managing professional memberships and affiliations, including ABA group memberships and Florida Bar faculty affiliate processes.
• Participate in New Faculty and Adjunct Training events by providing departmental orientation and operational guidance, including exam and assessment processes.
• Assist with planning and coordinating large-scale faculty events, conferences, and symposia, including vendor coordination, travel arrangements, catering, and partnerships with local hotels.
• Support the administration of midterm and final exam preparation processes in coordination with the Director, Registrar and Associate Dean for Academic Affairs, including Examplify assessments, quality checks, and timely delivery of materials.
• Supervise staff responsibilities related to student employment hiring processes for faculty research assistants and teaching assistants, as assigned.
• Support staff training and professional development initiatives within the department.
• Support staff training and professional development initiatives
• Coordinate faculty travel requests and process expenses related to travel, memberships, and bar dues in collaboration with the Director, Associate Dean for Academic Affairs, and Business Office.
• Support the planning and administration of monthly faculty meetings by preparing notices, distributing agendas and materials, maintaining meeting records, and storing minutes under the supervision of the Director.
• Assist with special projects and conference-related tasks.
• Assist with office supply management and operational purchasing for faculty and the department.

Required Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include:

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Teams, and Zoom.
• Working knowledge of Examplify, Argos, Webgarage, WordPress, Cvent, and Canvas preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and work collaboratively with faculty, staff, and administrators.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to supporting the University's Mission and Values.

Required Qualifications: This position requires:

• Bachelor's degree required.
• Minimum of 3-5 years of progressively responsible administrative experience, preferably in higher education or a law-related environment. Previous experience supervising staff or managing administrative workflows preferred.
• Demonstrated experience coordinating complex administrative processes and supporting faculty or professional staff.
• Ability to work independently with guidance, adapt to changing priorities, and maintain effective working relationships.

Work Environment: Work duties performed primarily in temperature-controlled office, with frequent customer interaction. Lifting occasionally up to 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.

This position is benefit eligible. Stetson University offers a variety of benefits for our full-time employees including comprehensive Medical, Dental, and Vision insurance, employer paid life and disability insurance, generous leave and holiday benefits, employer retirement contributions, tuition waivers for employees and eligible dependents, and others. All employees are also eligible to enjoy our Hatter Perks which include a variety of discounts and special privileges within our community.

Please visit our employee benefits webpage for more information.

01

Do you have experience supervising staff or managing a team?

• Yes
• No

02

Have you worked in Higher Education?

• Yes
• No

03

Do you have experience coordinating business travel?

• Yes
• No

04

Do you have Examsoft experience?

• Yes
• No

05

Do you have experience coordinating meetings and special events that include catering?

• Yes
• No

06

Are you organized and do you have experience providing logistical support?

• Yes
• No

Required Question

Employer Stetson University

Division College of Law | Academic Affairs Address 1401 61st Street S.

Gulfport, Florida, 33707

Phone 727-562-7345

Website https://www.stetson.edu/law/