Assistant Director of Athletics (29986)

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Position is responsible for assisting in the oversight and administration of athletic department operations, including student-athlete eligibility, facility scheduling for practices and competitions, and management of game day operations. Provides leadership for the Director of Game Day Operations & Media and associated event staff. Serves as a liaison between the athletic department, campus partners, and external vendors to support successful athletic events and departmental initiatives. Assists with compliance, operational planning, and implementation of athletic programs and services that support the mission of the university and the success of student-athletes.

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Provides general support to the Director of Athletics regarding NAIA and conference compliance, including monitoring eligibility requirements, roster management, and documentation.
• Coordinate with the Registrar, Financial Aid, and Admissions offices to support student-athlete eligibility and certification processes.
• Participate in the planning and implementation of athletic events, tournaments, and special campus athletic events.
• Assist in the development and oversight of athletic department policies and procedures to ensure alignment with university and conference guidelines.
• Collaborate with coaching staff to coordinate facility usage, practice schedules, and competition logistics.
• Provide leadership to assigned athletic department staff, including the Director of Game Day Operations & Media and any GA's and/or student workers assigned to game day operations or media responsibilities.
• Serve as a primary point of contact for visiting teams, officials, and event personnel to ensure smooth event execution.
• Assist with budget monitoring and purchasing related to athletic operations, including equipment and game day needs.
• Work collaboratively with sports information, marketing, and communications to promote athletic events and enhance the game day experience.
• Support student-athlete success initiatives, including coordination with academic support services and student development programs.
• Assist in the management of risk, safety protocols, and emergency procedures during athletic events and facility use.
• Represent the athletic department on campus committees or at conference meetings when appropriate.
• Contribute to strategic planning efforts that support the growth and success of Ottawa University Athletics.
• Assist with hiring, training, and scheduling of student workers and event staff for athletic competitions.
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the University's policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University's Code of Conduct and Ethics.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the University's Mission Statement and Statement of Inclusion, Openness, and Community.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity):

Bachelor's degree in an appropriate field of study, master's degree preferred.

REQUIRED EXPERIENCE: (experience based on requirements in role and are consistent with business necessity)

Prior experience working within an athletic department in areas such as athletic operations, event management, compliance, or program administration is essential..

ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification, industry specific requirements, required or preferred use of equipment, and all necessary job skills, abilities, and knowledge competencies) Provide a list of items below:

• Strong interpersonal, organizational, and communication skills with the ability to work effectively with a diverse group of students, coaches, staff, officials, and external partners. Demonstrated knowledge of professional conduct, etiquette, and standards of protocol appropriate within a collegiate athletic environment.
• Commitment to supporting the operational mission of the athletics department, including game day operations and departmental initiatives. Ability to collaborate effectively across departments and contribute to special events, campus initiatives, conference or NAIA championship events, and other activities that support the overall success of the athletics program.

WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting #, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions). Provide a list of items below:

• May require evening and weekend activities for certain events and meetings.
• Prolonged periods of sitting must be able to lift 5-15 pounds at times.

TRAVEL REQUIREMENTS: Yes - Travel Required

• If YES, list type and approximate percentage: As needed in support of the students
• Responsible for driving students and University vehicles as part of job duties (YES/NO): Yes