Assistant Director, Intramural Sports

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Assistant Director, Intramural Sports

The Assistant Director of Intramural Sports is responsible for administrating the Intramural Sports Program including: sport leagues, special events, tournaments and student employment for a program serving approximately 1000 individual participants each year. The Assistant Director is responsible for all aspects of team, individual and special event sports programming including risk management, policies and procedures, scheduling and event management, and daily business operations.

ESSENTIAL FUNCTIONS:

1. Intramural sports program and budget management:

• Responsible for all aspects of team, individual and special event sports programming including risk management, policies and procedures, scheduling and event management, and daily business operations
• Manage all IM equipment purchases for program
• Market programs on campus
• Produce revenue through the Intramural Pay to Play program
• Manage IM Leagues software system for payment collection, registration, scheduling, and waiver management
• Manage Intramural operational and payroll budgets

2. Student staff supervision and development:

• Supervise the student staff for the Intramural program, conduct weekly meetings and annual performance review, manage performance challenges and progressive discipline
• Recruit, hire, train, schedule, evaluate and develop part-time student staff of Intramural Managers, Scorekeepers and Officials
• Create training programs that foster student staff development departmentally and divisionally
• Meet weekly with Intramural Managers and provide leadership and mentor opportunities
• Manage and approve payroll time submissions for student employees

3. Program assessment:

• Coordinate development and review of Student Learning Outcomes departmentally
• Track program data and report monthly for our divisional Key Performance Indicators
• Assist in development of departmental goals in support of departmental assessment
• Assist in departmental annual assessment report

4. Communication and collaboration:

• Provide high level monthly and annual reports for Director of Recreational Sports with a target audience including Senior Director of Student Affairs and Vice President of Student Affairs
• Serve on divisional and University committees as appointed
• Meet weekly with departmental professional staff and student manager staff
• Communicate with divisional and University departments as needed
• Manage indoor reservations for the HUB 4th floor and rooms 102/103

KNOWLEDGE, SKILLS AND ABILITIES:

• Depth of knowledge: Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.

• Intermediate communication (verbal and written) skills

• Intermediate analytical skills, project/process management skills, computer/technical skills, office/administrative support skills, and equipment operation skills

• Internal and external interaction/collaboration of the following:

• Exchange of routine, factual information and/or answering routine questions

• Exchange detailed information or resolve varied problems.

• Develop and maintain relationships to enhance work flow and work quality.

• Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately.

• Resolve conflict, negotiate or collaborate on major projects.

• Internal interaction/collaboration of the following:

• Access to and/or works with sensitive and/or confidential information.

• Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects.

• Handle sensitive issues and facilitate collaboration at the highest level.

• Decision making: Decisions have major implications on the management and operations of an area within a department. Job may contribute to important strategy, operational and business decisions that affect the department.

• Nature of problems: Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general standards and past practices.

• Degree of independence of action: Results are defined and existing practices are used as guidelines to determine specific work methods and carries out work activities independently; supervisor/manager is available to resolve problems.

OTHER:

• Ability to perform other job-related duties as assigned
• Outdoor environment with potential for extreme heat and/or extreme cold
• Frequently exposed to contagious or infectious diseases

EXPERIENCE AND EDUCATION:

• Master's degree required in Recreation, Physical Education, Kinesiology, Sports Management/Administration or related field

• 1-3 years of relevant experience

• 2-year graduate assistantship will count as 1 full year of experience

• CPR/AED/First-Aid Certification

• Or, willingness to obtain certification within the first 90 days of being hired

To ensure consideration, interested applicants must submit a cover letter and resume on Xavier University's website. Review of applications will start on May 25, 2026 and will be accepted until the position closes at the University's discretion.

Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.

Benefits - applies only to full-time positions:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:

• Comprehensive insurance plans including medical, dental, vision and prescription coverage.

• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.

• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.

• Generous paid time off work options including vacation, sick leave and holidays.

• Tuition remission for employees and their eligible dependents.