Assistant Director for University Relations Administration
Salary
Depends on Qualifications
Location
Sewanee, TN
Job Type
Staff Full-Time
Job Number
202100527
Division
University Relations
Opening Date
06/12/2026
Closing Date
Continuous
Position Overview
Primary Function:
Perform confidential projects and provide administrative support for the Vice President (VP) and Associate Vice President (AVP) for University Relations. Requires independent judgment, knowledge of the policies, procedures, and organization of the division's departments and programs, as well as an outstanding ability to communicate with high-level individuals, including internal University partners as well as alumni, parents, donors, and prospective donors outside the University.
This position works with considerable independence and self-direction. Only the general direction and scope of the work to be accomplished are discussed with supervisors.
Position Appointment Details:
Position Description
Typical Duties & Responsibilities:
Provide a wide range of administrative support to the VP and AVP for University Relations
Support fundraising campaign planning, reporting, meeting execution and communications.
Act as liaison between supervisor(s) and/or the division and other university offices, faculty, staff, students, and members of the community.
Regularly interact with external customers, including alumni, parents, donors, and prospective donors, in the daily management of University Relations activities and programs.
Respond to routine inquiries regarding division processes and procedures and refer more complex issues to appropriate personnel.
Research and prepare highly confidential and often complex and sensitive reports and agendas. Organize information, materials, spreadsheets, and charts. Compile data and statistics for publication or implementation by the VP and AVP for University Relations.
Works closely with VP, AVP and departmental heads to prepare and monitor all departmental budgets within the division. Assist the VP and AVP with ChromeRiver responsibilities.
Plan and organize specific University Relations program(s)/event(s), including division-wide monthly meetings, senior staff meetings and other special projects as assigned.
Coordinate complex schedules, calendars, travel arrangements, and appointments between supervisor(s) and visitors. Assist committees and others working with supervisor(s) on specific projects, including scheduling meetings, notifying persons attending, securing hotel and dining arrangements, preparing and distributing materials for meetings, and taking minutes at meetings.
Coordinate facility requests and maintain office supplies and hospitality inventories.
Judgement Required:
Performance of the essential duties of this position is dependent upon broad and deep institutional and division knowledge, excellent problem-solving skills and independent ingenuity.
Budgetary Responsibility:
Monitors expenditures against budget; prepares budget data for review/approval by supervisors/department heads.
Machines & Equipment Used:
General office equipment and software.
Personal Interaction/Communications:
Student Contact: Work Study
Internal: Faculty Staff Executive Offices
External: Regents & Trustees Donors Alumni Parents Visitors Prospects Consultants
Attributes of a Successful Candidate
Education:
Bachelors degree preferred
Experience:
5+ years of office management experience
Job-Related Skills:
Supplemental Information
Confidential Information:
Giving Histories
Social Security Numbers
Wealth Screening Information
Credit card & bank account numbers
Salaries & personnel records
Student records
Organizational plans
Staff/student disciplinary actions
Working Environment:
General Office
Physical Requirements:
Must be able to stand for extended periods of time,
Must be able to use hands for repetitive tasks,
Must be able to lift between 11-20 pounds (Light work),
Must be able to carry between 11-20 pounds (Light work)
Any additional requirements specific to this position:
Some evening and weekend work is required for event coordination and execution.
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The University of the South, familiarly known as "Sewanee," is home to a nationally recognized College of Arts and Sciences and a School of Theology. Sewanee is distinguished by its dedication to cultivate academic excellence, community values, and environmental stewardship that produces informed, self-aware, and participatory citizens for our democracy and servant-leaders for the world. Nestled on 13,000 acres atop Tennessee's Cumberland Plateau, the University offers both a uniquely beautiful setting and convenient access to nearby cities-Chattanooga, Nashville, and Huntsville. The University is affiliated with the Episcopal Church and seeks to be a place where individuals from a variety of backgrounds and experiences find support, opportunity, and purpose.
Support in the Hiring Process
If you have questions about a position or need assistance filing an application, or if you are a person with a disability and would like to request an accommodation in the application and interview process, please contact Human Resources at 931.598.1381 or hr@sewanee.edu.
Equal Employment Opportunity
The University of the South is an equal-opportunity institution, dedicated to treating all applicants fairly and fostering a welcoming environment for employees and students alike.
University Benefits
Employer University of the South
Address 735 University Avenue
Sewanee, Tennessee, 37383
Phone 9315981381
Website https://new.sewanee.edu/hr/