Assistant Director for Facilities/Construction Projects

About Stanford University and Residential & Dining Enterprises

Stanford University is one of the worlds leading teaching and research universities. Founded in 1891, Stanfords mission is to create and share knowledge and to prepare students to be curious, think critically, and contribute to the world. With world-class scholars and seven schools located together on a single campus, Stanford offers academic excellence across the broadest array of disciplines, including business education, engineering, humanities, and sciences. It also is an engine of innovation, blending theory and practice to move ideas and discoveries from labs and classrooms out into the world. Stanford strives to foster a culture of expansive inquiry, fresh thinking, searching discussion, and freedom of thought - preparing students for leadership and engaged citizenship in the world.

The university is located between San Francisco and San Jose in the heart of Californias Silicon Valley on a scenic 8,180-acre campus.

Residential & Dining Enterprises

Residential & Dining Enterprises (R&D) is the largest auxiliary organization at Stanford University, supporting the academic mission of the university by providing high-quality services to students and other members of the university community. R&D has an annual operating budget of $400M, operates 24/7/365, and oversees a $3B asset portfolio comprising over 7 million square feet - one-third of the campus footprint. R&D provides housing for 16,000 students and dependents, serves 8 million meals annually at 48 student dining venues and 32 culinary enterprises. In addition, R&D provides executive services, conference operations, and guest lodging.

R&D is a talented and diverse team of 1,200 who comprise the following divisions:

• Student Housing Operations & Stanford Conferences
• Stanford Dining and Hospitality & Auxiliaries
• Maintenance Operations and Capital Projects
• A team of R&D strategic business partners - Finance & Administration, Information Technology, Human Resources, and Strategic Communications and Marketing.

Students, Customers First

R&Ds mantra is "Students, Customers First," and its strategic goals reflect its commitment to delivering service excellence to the campus community. R&Ds belief is that students are never an interruption in its day; they are the reason it is here.

R&Ds dedication to promoting fair treatment, access to opportunities, and a positive work environment is reflected in its essential priorities and efforts for cultivating a culture of operational excellence as a foundational cornerstone. R&D is committed to creating and sustaining inclusive excellence, where all staff feel a sense of belonging and are empowered to thrive.

Job Purpose

This role is currently designated as hybrid, which means eligibility for one day of telecommuting work. Hybrid schedules are discretionary and may change throughout the year depending on operational needs.

Job Description

This role will assist the Senior Associate Director for Project Delivery in overseeing projects, supporting multiple staff, and ensuring compliance with regulations. The role will also participate in planning, budgeting, and contract negotiations. The role will act as a backup for the Senior Associate Director when they are away.

The role will manage projects, driving projects to completion. The role will manage multiple projects of various sizes and complexities simultaneously. The role will manage a project team directly comprised of a project manager and project engineer. Work is typically comprised of 80% time contribution towards project leadership and 20% as a technical contributor.

Core Duties

• Perform the full range of project management cycle, including initiating, planning, executing, monitoring, and controlling, and closing.
• Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
• Direct development of an action plan and estimate requirements for resources, including management, labor, materials, and time required to complete the project.
• Facilitate discussions and negotiations to drive recommendation, consensus, and develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders.
• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders.
• These elements typically delineate the project management involved at this level, including charter origination or scope identification and shaping scope definition, of disciplines, stakeholders, to manage is across university-wide impact and city, county constituents, risk-manage control and report on risk associated with more complicated projects affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager, project complexity involves synthesizing complex technical data and driving decisions, primary university relationship is at the senior associate, administrative dean, faculty, and directors level, single project budget, scope accountability, up to $10M cumulative budget, scope accountability over $10M.

Project Management and Finance Management

Project management and finance management is a higher-level strategic function of this role that provides oversight to the Project Delivery Teams overall financial health and resource allocation across projects with hands-on project accounting and quality assurance control responsibilities.

Quality Assurance and Quality Control

Quality Assurance (QA) oversight for all projects is proactive and process-oriented, establishing procedures to prevent quality problems from occurring in the first place by ensuring the established standards for each project are being addressed.

Quality Control (QC) oversight for all projects is reactive and project-oriented, ensuring ongoing inspections occur for the actual work and materials to identify and correct project defects. They ensure that each project is built according to the established quality standards.

Project Accounting Leadership

Project Accounting leadership for all projects, including handling the day-to-day financial operations for projects, ensuring accurate and timely tracking of costs and payments across the project delivery portfolio.

Minimum Requirements

• Education & Experience:
• Bachelors degree in a related field and five years of related experience in management of projects with extensive size, complexity, and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.
• Preferred technical education in engineering, architecture, or construction management, or related fields.
• Preferred certification in Project or Construction Management.
• Knowledge, Skills, and Abilities:
• Highly effective written and oral communication skills to address a wide variety of audiences.
• Ability to productively assemble, engage, and lead cross-functional teams.
• Demonstrated project management ability to employ integration, scope, time management, cost, quality, human resources, communications, risk, and procurement components.
• Ability to balance customer expectations with project reality.
• Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
• Keen grasp of interpersonal and impact awareness.
• Depth of knowledge in technical domain needed to deliver projects.
• Preferred technical work experience in engineering, architecture, or construction management, or related fields.

Physical Requirements

• Frequently stand, walk, sit, perform desk-based computer tasks, and lift, carry, push, pull objects that weigh up to 10 pounds.
• Occasionally use a telephone, write by hand, twist, bend, stoop, squat, grasp lightly, fine manipulation, and lift, carry, push, pull objects that weigh up to 20 pounds.
• Rarely kneel, crawl, climb ladders, reach, work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
• Ability to maintain a valid non-commercial California Drivers license.
• Auditory acuity with ability to hear horns and bells.
• Visual acuity with ability to determine colors for finishes.
• Ability to climb scaffolding, ladders, stairs, etc.

Working Conditions

• May work in active laboratories or outdoor environments.
• May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation, or electromagnetic fields, lasers, noise > 80dB TWA, allergens, biohazards, chemicals, asbestos, or heavy metals, or work on roofs at heights greater than 10 ft.
• May drive vehicle day and night.
• Must wear personal protective equipment as defined and required by job assignments and dress for clean rooms.
• May work extended hours, evenings, and weekends.

Work Standards

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promotes a culture of safety, demonstrates commitment to personal responsibility and value for safety, communicates safety concerns, uses, and promotes safe behaviors based on training and lessons learned.

Equal Employment Opportunity

Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.