Assistant Controller

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!   We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE:  To establish and/ or maintain the organization’s accounting principles, practices, and procedures to ensure the generation of GAAP accrual based financial statements. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS:

Reporting

• Responsible for timely issuance of accurate and complete financials (balance sheet, income statement, statement of cash flows, and corresponding consolidation worksheet), and executive and board reporting packages.
• Responsible for monthly consolidation of financial statements.
• Responsible for preparing financials statements at the specified level required by senior management (i.e., location, division, cost center, etc.)
• Responsible for preparing and issuing external financial packages in accordance with defined terms and timelines per the agreement(s).
• Reviews the financial statements and the trial balance monthly for accuracy and reasonableness and makes any required corrections.
• Responsible for preparation of financial statements required for annual audits and supporting documentation related to audited footnotes.
• Ensures accurate coding to support system allocations required for GAAP reporting and the various Enterprise Accounting Reporting (EAR) models.
• Responsible for creating and maintaining allocations within the Oracle financial system to ensure accuracy of financials in accordance with GAAP and company agreements (i.e., MSAs, partnership agreements, etc.).
• Provides ad-hoc reports as required.
• Maintains Oracle reports.
• Coordinates the distribution of GAAP financial information to all levels of the organization.
• Coordinates and/or provides other required information for the preparation of monthly executive and board reports and presentations.
• Provides written monthly analysis of balance sheet, income statement and statement of cash flow.

Reconciling

• Reconciles the general ledger control accounts to the subsidiary ledgers balance on a defined routine basis.
• Ensures all account reconciliations are prepared timely and accurately through review process.
• Ensures financial statement analyses are conducted in accordance with company policy, including the short close and post close analyses.
• Performs independent research into errors in coding and develops correcting entries as needed.

General Ledger:

Accountable for general ledger department operations to include:

• Demonstrates a thorough understanding of systems feeding financial information into Oracle, transactions impacting financials, financial statements, companies, and relationships between companies for all entities under the ARC and CMS umbrella.
• Maintains accrual basis financial statements in accordance with GAAP.
• Drives the monthly close process, including review of balance sheet reconciliations, variance analysis, and coordination of deadlines and deliverables. Coordinates and communicates with other areas on the monthly closing of the Oracle modules and other system interfaces into Oracle.
• Reviews, examines and approves journal entries posted to subsidiary and general ledgers for accuracy and compliance with GAAP and established accounting policies and procedures.
• Documents/maintains policies, procedures, quality standards, and training.
• Identifies areas for improvement in accounting processes and implement changes to improve effectiveness and efficiency.
• Develops journal entry templates and required support for entries posted to the general ledger.
• Ensures all eliminating entries are properly recorded to the general ledger and maintained.

Fixed Assets

• Responsible for the fixed asset system and subsidiary ledger.
• Ensures fixed assets are accounted for in accordance with GAAP.
• Ensures compliance with fixed asset policies and procedures.
• Monitors fixed asset purchases compliance with approved budgets.
• Tracks the fixed asset sub-ledger data required to monitor transfers, disposals and scrapped equipment in coordination with IT, facilities and other stakeholders.
• Generates fixed asset reporting for analysis by CAPEX committee, senior management and Board of Directors or Managers.
• Ensures proper accounting for Tenant finish-out allowances comply with GAAP requirements.
• Ensures assets are clearly and properly identified for proper inclusion in billable and non-billable components for tenant billings.

Partnerships

• Responsible for tracking and reconciling investments in various partnerships.
• Performs analysis to determine appropriate accounting treatment for new partnership or when there are ownership changes in existing partnerships.
• Prepares reporting of partnership results to Senior Management.

Management:

• Develops and documents quality standards, development tools, and training based on industry best practices and organization’s policies
• Manages and mentor General Ledger Accountants and oversee the day-to-day activities of the team, including review of and assistance with journal entries, balance sheet reconciliations, GAAP research, contract adherence, and new business implementation.
• Review of general ledger procedures and workflows for efficiency and effectiveness.
• Develops and maintains staff on-boarding and development plan by position.
• Develops staff to function independently while fostering a team environment.

Other

• Responsible for miscellaneous billings and collections for non-patient related contracts.
• Manages the external audit process and function as liaison between external auditors and prepares/reviews audit schedules in support of the annual audit.
• Coordinates and provides required tax work papers to prepare quarterly tax estimates and tax returns for all companies.
• Collaborates with other members of the accounting team to support department objectives
• Develops/maintains accounting and systems operating procedures using established accounting principles, theories, concepts and best practices for the various related industries within the organization.
• Works with controller, senior management, and accounting team on special projects, workflow process improvements, and special reporting requests.
• Understands the flow of data throughout the organization and how it impacts the multiple entities, data sources and systems.
• Understands and maintains the allocation process as well as the data that drives the GAAP/ EAR allocations to ensure allocation results are accurate and in line with financial reporting goals of the Company.

OTHER DUTIES AND RESPONSIBILITIES:

• Other duties as assigned.

QUALIFICATIONS:

Education and Experience

Required: High school diploma or GED. Bachelor’s degree in Accounting or related field.  At least six (6) years of GAAP Financial statement and preparation and reconciliation experience, three (3) years of supervisory experience, and experience with building complex spreadsheets using Excel and Access.

Preferred: CPA license preferred. Experience working in a multi-specialty physician practice. Experience with Oracle financial system.

Knowledge, Skills, and Abilities:

• Knowledge of GAAP accounting principles and practices.
• Knowledge of consolidation, partnership, healthcare, and real estate accounting
• Knowledge of Oracle preferred.
• Advanced Access and Excel skills.
• Ability to handle multiple projects simultaneously
• Ability to read, interpret and implement new contracts
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal & problem solving skills.
• Ability to work in a team environment.

Certificate/License: CPA license preferred.