Assistant Business Manager

Position Information

Position Announcement - Assistant Business Manager

Position #: 00105477

Date Posted: 18 May 2026

Position Type: Part-time, non-benefitted, 12-month | Status: Non-Exempt

Application Deadline: Review of applications will begin immediately and continue until the position is filled.

Salary: Commensurate with experience.

Position Summary

Minot State University, an NCAA II institution, is seeking applications for the position of Assistant Business Manager. This part-time, 12-month position is responsible for organizing, developing, and assisting in several facets of business operations. The successful candidate will demonstrate a commitment to both athletic and academic excellence, upholding the values and mission of Minot State University and its athletics department.

The Minot State University Athletics Department aims to become the leading NCAA Division II athletics department, providing transformative experiences for student-athletes, staff, fans, and alumni. We are dedicated to being a top choice for prospective student-athletes and team members seeking championship-level competition and personal development.

Our mission is to help student-athletes pursue lifelong learning, compete for national championships, graduate from Minot State University, and understand their impact on the community and the world.

We are guided by a core commitment to prioritize people by investing in students, employees, alumni, and our community. Each day offers a new opportunity to connect people to our campus and make a meaningful impact in the Minot community.

Position Summary

The Part-Time Assistant Business Manager provides financial oversight and operational support for the Athletics Department. This role is responsible for maintaining budget integrity, managing purchasing processes (including P-Cards), and developing clear, actionable financial reporting tools such as budget dashboards. The position requires strong attention to detail, sound judgment, and the ability to collaborate effectively with coaches, administrators, and central finance offices.

Key Responsibilities

Budget Management & Oversight

• Assist in the development, monitoring, and reconciliation of departmental and team budgets
• Track revenues and expenditures to ensure alignment with institutional policies and allocated resources
• Identify variances and provide timely recommendations to address budget discrepancies
• Support annual budget planning cycles and mid-year projections

Financial Reporting & Dashboard Development

• Design, maintain, and enhance a dynamic budget dashboard for Athletics leadership
• Produce regular financial reports (monthly, quarterly, and ad hoc) that summarize key trends and insights
• Translate financial data into user-friendly formats for non-financial stakeholders
• Ensure data accuracy and consistency across reporting systems

Procurement & P-Card Administration

• Oversee Purchasing Card (P-Card) usage, reconciliation, and compliance
• Review and approve transactions to ensure adherence to institutional, state, and NCAA guidelines
• Provide training and guidance to staff on proper purchasing procedures
• Serve as liaison with the institution's finance office regarding procurement policies

Compliance & Controls

• Ensure all financial activities comply with institutional policies, applicable regulations, and audit standards
• Maintain documentation for audits and internal reviews
• Assist in implementing internal controls to safeguard departmental assets

Operational Support

• Collaborate with coaches and staff on budget planning, travel expenses, and purchasing needs
• Support contract tracking, vendor payments, and expense processing
• Contribute to continuous improvement of financial processes and systems

Minimum Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field (or equivalent combination of education and experience)
• Demonstrated experience in budget management, financial reporting, or accounting support
• Strong proficiency in spreadsheet and financial software tools (e.g., Excel)
• High level of accuracy, organization, and attention to detail

Preferred Qualifications

• Experience in public sector finance
• Familiarity with NCAA financial and compliance considerations
• Experience building dashboards or data visualization tools
• Knowledge of enterprise financial systems and procurement platforms

Knowledge, Skills, and Abilities

• Ability to interpret financial data and communicate insights clearly
• Strong organizational and time management skills with the ability to manage multiple priorities
• Discretion in handling sensitive financial information
• Collaborative approach with strong interpersonal communication skills
• Problem-solving mindset with a focus on process improvement

Working Conditions

• Office-based with occasional need to support Athletics events or deadlines
• Flexible scheduling within the 19-hour weekly limit

Additional Information

This is a part-time, non-benefited position limited to 19 hours per week. Employment is contingent upon successful completion of required background checks and adherence to institutional policies.

Application Process

Applicants should submit a resume and brief cover letter outlining relevant experience in financial management and/or athletics administration.

Additional Information

Equal Opportunity and Non-Discrimination Statement:

Minot State University is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origins, disability or other protected characteristic. Women, minorities veterans, individual with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veterans status and disability status as part of the application process. This information will remain confidential and separate from your application.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials:

Pursuant to the NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records relate to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

Veterans Preference:

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility included a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA within the last 12 months.

Clery Statement:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Minot State University publishes an Annual Security and Fire Safety Report. The report includes the Universitys policies, procedures and programs concerning safety and security, as well at three years worth of crime statics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online. You may also request a paper copy of the report from the MSU Office of Safety and Security located at 500 University Ave W, Minot, ND, 58707.