Assistant Area Accounting Lead

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Assistant Area Accounting Lead191990

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected-a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves, "What is our impact on the world?" Watch Our Story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible, not only in your community but around the world.

At HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines-including Water, Architecture, Building, Engineering Services, Field Services, Power, Waste, Industrial, and Transportation-reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

The Assistant Area Accounting Lead position reports to the local Area Accounting Lead and helps support operations and Area Management. This position assists in providing assurance to the Area Manager, Managing Principal, Regional Operations Director, and Regional Assistant Regional Accounting Directors (RADARADs) that practices and procedures are being followed in accordance with HDR policies, HDR accounting principles, and federal government compliance standards. In addition to an individual that possesses analytical skills, this individual must also possess leadership and management skills necessary to effectively orchestrate accounting staff in the performance of various project-financial functions.

The primary responsibilities of this position will be performing leadership support, including supervising, training, & mentoring of accounting staff for all facets of project and contract financial management, as well as ensuring general accounting functions are maintained for the Area.

Assist Area Accounting Lead as follows:

Routine/Ongoing Monthly Responsibilities:

• Invoicing: Ensure PAs meet invoice deadlines and balancing their workload as needed. Understand monthly invoice cycle and look for process improvements to increase efficiencies.
• Revenue Review: Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings. Ensure meaningful notes are maintained. Follow-up and track action items set during watchlist review.
• Rolling 12 Forecast: Build file or drive process to build file review with AM/MP/BG Managers. Coordinate with Marketing to clean up opportunity data. Assist in reviewing Area NFE Forecasts monthly and for support of Midyear and Year-end budgeting forecasts.
• Review and coordinate AR tracking and ensure updated and meaningful notes are in the system.
• Monthly OH/GL Analysis: Review OHs for accuracy and correct coding. Research, monitor & escalate potential issues & explanations for variances to AM/RAD/RADARAD.
• Review & Track Seminars, Training, and Conference Costs.
• Review & Track Indirect Labor costs.
• Review Cost Recovery: Identify and understand Area Management financial & other reporting needs and take initiative to provide solutions.
• Area Management Reporting Needs which may include but not limited to: Loaned and Borrowed - BI reports, Utilization reports, Area marketing reporting needs, AR reports, MSPL Marketing proposal requests for data.
• Build/maintain rate sheets for clients.
• Ensure best practices & guidelines in accordance with project accounting SharePoint are followed.
• Utilize BI projects dashboard for ongoing project financial reviews and discussions with PMs.
• Promote use and train Power BI Operations Accounting Reporting Suite (OARS).
• Project accounting for large/complex projects.
• Ensure project closeout process being followed and closeouts done timely.
• Elevate and communicate potential issues to Area Accounting Lead, Area operations management, and RADARAD.
• Special Projects as requested by Area Accounting Lead, AM/MP/BG Managers, RADARAD.

Ensure Project Accounting (PA) Functions Maintained for Area:

• Managing PA teams which includes performance reviews, timesheet approvals & other supervisor activities.
• Workload Balancing: Monitor Monthly Deadlines, Pushing efficiencies in processes, standardization of processes.
• Integrate Engineering/Architecture teams if in combined office locations.
• Training/Cross-Training/Backfilling in case of staffing issues at PA level.

Ensure General Accounting Functions Maintained for Area:

• Manage Department Accounting/Accounting Assistant team responsible for the following:
• Perform Accounts Payable functions relative to HDR accounts payable procedures, including Processing vendor invoices to the corporate finance and accounting group.
• Review and assist in processing Accounts Payable transactions for sub consultants.
• Manage corporate credit card transactions & on-demand check requests.
• Research and communicate release of subconsultant payments to corporate finance & accounting group.
• Account for Seminars & Conferences for both in-house and external events.
• Perform internal cost recovery functions for billable project charges of vehicles & equipment.
• Track Area Vehicles, including working with field staff to provide vehicle mileage logs for submittal to corporate and to use for cost recovery.
• Track TDY costs.
• May work with Procurement for purchase requisitions.
• Assist in pulling back-up as needed to support Project Accounting needs.
• Assist in pulling reports and detail for OH/GL research.
• Monitor timesheet labor adjustments & Accounts Payable/Expense report adjustments.
• Assist as needed with approval of employee timesheets relative to HDR timekeeping policies & procedures.
• Review and answer questions as needed for employee expense reports relative to HDR travel & business expense policy & procedures.

Preferred Qualifications:

• Positive Leader who is a team player that takes initiative to provide solutions.
• Bachelors degree in accounting or closely related field.
• Minimum 7 years experience.
• Oracle EBS/Hyperion experience (a plus).
• AEC experience also highly desired.

What We Believe HDR is our company. Together we build on each others life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust, and connects us closer to the clients and communities we serve.

Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected, and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups-Asian Pacific, Black, Hispanic/Latino/a, LGBTQ, People with Disabilities, Veterans, Women, Young Professionals-help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.