AP Specialist- Pasadena

Position Overview

Ultimate Staffing Services is actively seeking an experienced Accounts Payable (AP) Specialist to join their client's team in Pasadena, California. This is a fantastic opportunity for a dedicated professional to contribute to a dynamic organization. This position is fully on-site and offers a temp-to-hire arrangement, ensuring a pathway for growth and development within the company.

Responsibilities

Under the direction of the Accounts Payable Director and receiving instruction from the AP Supervisor as required, the Accounts Payable Specialist completes general payables processing and related administrative duties.

• Review and maintain the A/P imaging invoice inbox and complete payables processing, including routing vendor invoices to project managers and/or assigned personnel for invoice approval.
• Code invoices to appropriate G/L accounts, matching to purchase orders or subcontracts.
• Research and correct invoice issues, such as approval delays and discrepancies, in a timely manner.
• Ensure compliance with established A/P procedures.
• Work with vendors to reconcile open balances and payment discrepancies.
• Collaborate with the Purchasing and Credit and Collections Departments.
• Handle other duties and responsibilities as assigned by the A/P Supervisor or Manager.

Qualifications

• 2+ years of previous accounts payable work experience (experience with construction A/P department and/or accounting system preferred, but not required).
• Proficiency with MS Windows, including MS Word and MS Excel (e.g., can accurately complete sum functions and calculations using Excel formulas).
• Previous experience with document imaging administration (a.k.a. "paperless" invoice system) preferred but not required.
• Accurate 10-key by touch (7000+ keystrokes preferred) and demonstrated data-entry accuracy.
• Demonstrated customer service excellence, including professional, courteous phone skills.
• Good analytical skills.
• Ability to work under pressure to meet deadlines.
• Ability to work overtime and weekends as required by the Supervisor or Manager.
• High School diploma or equivalent required.

Required Work Hours

This is a non-exempt position from Monday through Friday. Work hours begin and end between 8:00 AM and 5:00 PM.

Benefits

Max Pay: $25.00 per hour
Min Pay: $25.00 per hour

Additional Details

The role is fully on-site in Pasadena and offers a temp-to-hire opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.