Accounting, Accounting Close, Accounts Payable, Aging Analysis, Air Intelligence Agency (AIA), Billing, Code Reviews, Communication Skills, Construction, Construction Accounting Software, Construction Contracts, Construction Projects, Contract Management, Contract Requirements, Corporate Policies, Cost Allocation, Documentation, Finance, Forecasting, Insurance Documentation, Liens, Maintain Compliance, Multitasking, Organizational Skills, Payment Processing, Problem Solving Skills, Process Improvement, Project/Program Management, Real Estate, Real Estate Development, Reconciliation, Reporting Skills, Sage 300, Team Player, Time Management, Vendor/Supplier Management
Our client is seeking an Accounts Payable Manager to oversee the full accounts payable function for a growing construction company. This role will manage vendor and subcontractor payments, lien waiver compliance, and AIA billing processes while ensuring accuracy and adherence to project requirements. The ideal candidate will have construction accounting experience and a strong understanding of subcontractor management, job costing, and payment processing.
Client Details
Our client is seeking an Accounts Payable Manager to oversee the full accounts payable function for a growing construction company. This role will manage vendor and subcontractor payments, lien waiver compliance, and AIA billing processes while ensuring accuracy and adherence to project requirements. The ideal candidate will have construction accounting experience and a strong understanding of subcontractor management, job costing, and payment processing.
Description
- Manage the day-to-day accounts payable process, including invoice review, coding, approval workflows, and payment processing.
- Oversee high-volume subcontractor and vendor payments across multiple construction projects.
- Review and track conditional and unconditional lien waivers to ensure compliance prior to payment release.
- Coordinate collection, verification, and maintenance of subcontractor insurance certificates, W-9s, and compliance documentation.
- Support monthly and progress billing processes, including preparation and review of AIA G702/G703 applications for payment.
- Reconcile vendor statements and resolve invoice discrepancies, payment issues, and vendor inquiries.
- Work closely with Project Managers, Project Accountants, and Operations teams to ensure accurate project cost allocation and payment timing.
- Monitor subcontract balances, retainage schedules, and contract commitments.
- Assist with month-end close activities, AP accruals, and account reconciliations.
- Maintain strong internal controls and ensure compliance with company policies and contractual requirements.
- Prepare AP reporting, cash requirement forecasts, and aging analyses for senior management.
- Identify and implement process improvements to increase efficiency and accuracy within the AP function.
Profile
- Bachelor's degree in Accounting, Finance, or related field preferred.
- 5+ years of accounts payable experience within the construction, general contracting, or real estate development industry.
- Strong knowledge of lien waivers, subcontractor compliance, retainage, and construction payment processes.
- Experience with AIA billing, progress billings, and applications for payment.
- Familiarity with job costing and project-based accounting environments.
- Proficiency in Excel and construction accounting software such as Sage 300, Viewpoint Vista, Foundation, Timberline, CMiC, or similar platforms.
- Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
- Strong communication and problem-solving skills with a collaborative approach.
Job Offer
Competitive pay and a strong benefits package
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.