Job Title: Accounts Payable Manager
Location: This position will be based out of Ruppert’s headquarters in Laytonsville, MD.
Ruppert Landscape Overview:
Headquartered in Laytonsville, MD, Ruppert Landscape is a leading provider of commercial landscaping services that has grown to become a top 10 industry player through its dedication to exceptional professionalism and best-in-class operations. The company prides itself on its strong culture, commitment to its employees, unmatched attention to its customers and giving back to the community.
Clients include the nation’s leading corporate oce parks, mixed-use developments, retail properties, hospitality, cultural and sporting venues. Ruppert currently serves over 5,000 customers and employs 3,000+ team members at 52 branches primarily throughout the Northeast, Mid-Atlantic, and Southeastern U.S. The company’s segments include Landscape Management (Maintenance) and Landscape Construction (Installation).
The Company’s mission is to provide opportunity for its people, take excellent care of its customers and be a good steward of the environment and community.
Ruppert partnered with Knox Lane and became a portfolio company in December 2022.
Reporting Relationship: Financial Controller
Position Description:
As the leader of the Accounts Payable (A/P) function, the Accounts Payable Manager is responsible for overseeing the entire A/P process including ensuring timeliness and accuracy of all A/P transactions, team leadership, monthly reporting, and system support. The Accounts Payable Manager will drive end-to-end A/P process improvement/optimization, lead system implementations, develop and monitor key performance indicators (KPIs), and ensure exceptional customer service within Ruppert’s internal branch structure and to external vendors.
Key Responsibilities:
·Team Leadership
oLead and develop the Accounts Payable team of 4 to 5 A/P Specialists, fostering a culture of excellence, collaboration, and continuous improvement
oConduct performance reviews, set goals, and promote a culture of accuracy and accountability
·Customer Service
oServe as the primary customer service liaison for all A/P inquiries for Ruppert’s branches, corporate sta, and Leadership team
oDeliver concise, complete, and timely responses to internal and external stakeholders, fostering and maintaining strong business relationships
oManage crisis and issue resolution by quickly identifying root causes, coordinating corrective actions, and communicating with stakeholders to minimize nancial and operational impact
oEnsure all reported issues are tracked, monitored, and resolved within company SLAs
·Accounts Payable Operations
oManage the day-to-day operations of A/P processes, ensuring the timely and accurate processing and payment of 6,500+ invoices per month
oImplement and maintain internal control procedures, including vendor statement reconciliations and A/P Aging review
oMaintain vendor master data in JD Edwards including approval of new vendor set-up
oImplement monitoring controls through all stages of the A/P workow, and report on KPIs to the Financial Controller to drive performance improvements and ensure high quality output
oProactively detect discrepancies, payment errors, or vendor disputes; conduct root-cause analysis and implement corrective actions within agreed SLAs
oMaintain and manage list of vendor holds
·Accounting and Reporting
oEnsure timely and accurate month-end close procedures for Accounts Payable
oResponsible for the accuracy of the A/P subledger, including reconciliation to the General Ledger, and accounting for all Maintenance, Installation and Corporate invoices
·Continuous Improvement
oIdentify ineciencies in invoice processing, payment cycles, and vendor management; design and implement streamlined workows to reduce errors and cycle times.
oLead and support the implementation of new A/P automation tools for the company’s Procure-to-Pay process, as part of the company’s initiative to modernize key business processes and systems
·Team Collaboration
oWork collaboratively with members of the Accounts Receivable and Financial Accounting teams, ensuring timely response to inquiries and issue resolution
oEnsure compliance with all relevant accounting standards, regulations, and internal policies, mitigating risks and safeguarding the company’s nancial integrity
Required Skills and Competencies:
·Demonstrate strong commitment to developing a customer-rst culture within the A/P team
·Proven ability to manage and motivate a team – excellent people management and coaching skills