Annual Giving & Stewardship Coordinator

Title: Annual Giving & Stewardship Coordinator

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Nonexempt

Hiring Range: $52,500 - $55,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Annual Giving & Stewardship Coordinator

Department: Advancement and External Affairs

Employment type: Full-Time Classified, non-exempt, benefitted

Position Purpose: Reporting to the Vice President of Advancement and External Affairs, the Annual Giving & Stewardship Coordinator supports the execution of annual giving campaigns and donor stewardship activities for the Advancement and External Affairs Division and the PVCC Educational Foundation (Foundation). This position is responsible for ensuring timely, accurate, and meaningful donor communications and for supporting donor participation and retention through coordinated appeals and stewardship efforts.

The Annual Giving & Stewardship Coordinator works closely with the Advancement Operations Coordinator and Development Coordinator, Donor Relations to support data‑informed engagement and donor experience.

Duties and Responsibilities:

Annual Giving Campaign Coordination (40%)

Coordinate the execution of annual giving initiatives designed to increase donor participation and support:

• Assist with coordination of direct mail, digital, Giving Tuesday, PVCC Day, employee and giving campaigns.
• Support mid‑year and year‑end community appeals.
• Collaborate with advancement staff to ensure timely production and execution of campaign elements.
• Track appeal timelines and support campaign evaluations.
• Coordinate gift acknowledgment communications related to annual giving effort.

Donor Stewardship and Recognition (35%)

Support consistent and high‑quality donor stewardship activities that reinforce donor confidence and trust:

• Manage donor acknowledgment schedules and processes.
• Develop, plan, and implements events and activities to enhance stewardship of donors.
• Coordinate student thank‑you notes and stewardship communications.
• Maintain donor recognition lists and giving societies.
• Support stewardship reporting for scholarship and restricted funds.
• Ensure donor recognition commitments are fulfilled accurately and on time.

Data‑Informed Prospecting for Annual Gift Growth (15%)

Use donor data and basic prospecting insights to support segmentation, upgrades, and pipeline development for annual giving

• Collaborate with the Advancement Operations Coordinator to review donor giving patterns and participation trends.
• Identify potential leadership annual giving and upgrade opportunities.
• Assist with segmentation of donor lists for appeals and campaigns.
• Flag donors exhibiting increased engagement or giving capacity for referral to the Development Coordinator or VPAEA.
• Track participation and retention metrics to inform annual giving strategies.

Donor Communications and Engagement Support (10%)

Support donor communications and engagement efforts aligned with Foundation priorities:

• Assist with coordination of donor newsletters and impact communications.
• Support donor surveys and feedback initiatives.
• Collect donor and student impact stories for use in stewardship and appeals.
• Coordinate communication timing with annual giving and stewardship calendars.

Benefits include:

• Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
• Generous leave benefits
• Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Minimum Qualifications:

• Strong organizational, writing, and detail‑oriented skills.
• Ability to manage multiple timelines and tasks.
• Interest in donor engagement, stewardship, and fundraising strategy.
• Experience in communications, events, or nonprofit work preferred

Additional Considerations:

• Experience working in a community college setting.
• Experience using Raiser's Edge, Financial Edge, AwardSpring or similar fundraising and development CRM software.