Annual Giving & Stewardship Coordinator

Posting Details

Posting Summary

Working Title Annual Giving & Stewardship Coordinator Role Title Public Relations and Marketing Spec II Role Code 29092-SW FLSA Nonexempt Pay Band Position Number 28200092 Agency Piedmont Virginia Community College Division Piedmont Virginia Community College (Div) Work Location Albemarle - 003 Hiring Range $52,500 - $55,000 Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Flexibility to work 40 hours weekly within the hours of 8:00 a.m. to 5:00 p.m. Monday-Friday, and occasional Saturdays. Position may require occasional travel and representation at college-wide meetings and/or occasional evening and weekend hours for successful completion of duties. This is a full-time (non-exempt) position providing services in-person for students at college and community locations.

Sensitive Position No Job Description

Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Annual Giving & Stewardship Coordinator

Department: Advancement and External Affairs

Employment type: Full-Time Classified, non-exempt, benefitted

Position Purpose: Reporting to the Vice President of Advancement and External Affairs, the Annual Giving & Stewardship Coordinator supports the execution of annual giving campaigns and donor stewardship activities for the Advancement and External Affairs Division and the PVCC Educational Foundation (Foundation). This position is responsible for ensuring timely, accurate, and meaningful donor communications and for supporting donor participation and retention through coordinated appeals and stewardship efforts.

The Annual Giving & Stewardship Coordinator works closely with the Advancement Operations Coordinator and Development Coordinator, Donor Relations to support data‑informed engagement and donor experience.

Duties and Responsibilities:

Annual Giving Campaign Coordination (40%)

Coordinate the execution of annual giving initiatives designed to increase donor participation and support:

• Assist with coordination of direct mail, digital, Giving Tuesday, PVCC Day, employee and giving campaigns.
• Support mid‑year and year‑end community appeals.
• Collaborate with advancement staff to ensure timely production and execution of campaign elements.
• Track appeal timelines and support campaign evaluations.
• Coordinate gift acknowledgment communications related to annual giving effort.

Donor Stewardship and Recognition (35%)

Support consistent and high‑quality donor stewardship activities that reinforce donor confidence and trust:

• Manage donor acknowledgment schedules and processes.
• Develop, plan, and implements events and activities to enhance stewardship of donors.
• Coordinate student thank‑you notes and stewardship communications.
• Maintain donor recognition lists and giving societies.
• Support stewardship reporting for scholarship and restricted funds.
• Ensure donor recognition commitments are fulfilled accurately and on time.

Data‑Informed Prospecting for Annual Gift Growth (15%)

Use donor data and basic prospecting insights to support segmentation, upgrades, and pipeline development for annual giving

• Collaborate with the Advancement Operations Coordinator to review donor giving patterns and participation trends.
• Identify potential leadership annual giving and upgrade opportunities.
• Assist with segmentation of donor lists for appeals and campaigns.
• Flag donors exhibiting increased engagement or giving capacity for referral to the Development Coordinator or VPAEA.
• Track participation and retention metrics to inform annual giving strategies.

Donor Communications and Engagement Support (10%)

Support donor communications and engagement efforts aligned with Foundation priorities:

• Assist with coordination of donor newsletters and impact communications.
• Support donor surveys and feedback initiatives.
• Collect donor and student impact stories for use in stewardship and appeals.
• Coordinate communication timing with annual giving and stewardship calendars.

Benefits include:

• Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
• Generous leave benefits
• Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Strong organizational, writing, and detail‑oriented skills.
• Ability to manage multiple timelines and tasks.
• Interest in donor engagement, stewardship, and fundraising strategy.
• Experience in communications, events, or nonprofit work preferred

Additional Considerations

• Experience working in a community college setting.
• Experience using Raiser's Edge, Financial Edge, AwardSpring or similar fundraising and development CRM software.

Operation of a State Vehicle No Supervises Employees No Required Travel

minimal-college service area

Posting Detail Information

Posting Number CLS_4490P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/02/2026 Job Close Date 06/23/2026 Open Until Filled Agency Website pvcc.edu Contact Name Human Resources Email humanresources@pvcc.edu Phone Number 434.961.6567 Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/96645

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Alternative Hiring Process Letter
• Unofficial Transcripts
• Unofficial Transcript 2