Alumni Relations and Grants Coordinator

CLEVELAND CITY SCHOOLS 

TITLE:                 ALUMNI RELATIONS AND GRANTS COORDINATOR 

QUALIFICATIONS 

1. Bachelor’s degree in communications, public relations, education, business administration, nonprofit management, or related field preferred
2. Experience in alumni relations, grant writing, fundraising, public relations, or program coordination preferred
3. Strong written, verbal, presentation, and interpersonal communication skills
4. Demonstrated ability to organize, coordinate, and manage multiple projects and deadlines
5. Knowledge of grant research, proposal development, budgeting, and reporting procedures
6. Ability to establish and maintain effective working relationships with alumni, community partners, staff, and stakeholders
7. Proficiency in technology applications, data management, and communication platforms
8. Demonstrated organizational, leadership, and problem-solving skills
9. Meets health and physical requirements
10. Such alternatives to the qualifications as the Director of Schools may find appropriate
11. 10  month contract – FLSA exempt 

REPORTS TO 

Director of Schools and/or Designee 

JOB GOAL 

To coordinate alumni engagement efforts and support the development, identification, and management of grant opportunities that enhance educational programs, student opportunities, and district initiatives while fostering positive relationships between the school district, alumni, community partners, and stakeholders. 

ESSENTIAL FUNCTIONS

1. Requires regular, reliable, and punctual in-person attendance at the assigned work location
2. Develops and maintains positive relationships with district alumni, community organizations, business partners, and stakeholders
3. Coordinates alumni engagement initiatives, communications, events, and recognition programs
4. Maintains and updates alumni databases, records, and communication platforms
5. Assists in the planning and coordination of alumni events, activities, and networking opportunities
6. Researches and identifies grant opportunities aligned with district priorities, programs, and initiatives
7. Collaborates with district administrators, school personnel, and community partners in the development of grant proposals and funding applications
8. Assists with the preparation, submission, and tracking of grants and related documentation
9. Monitors grant timelines, compliance requirements, budgets, and reporting obligations
10. Supports the implementation and evaluation of grant-funded programs and initiatives
11. Coordinates communication and promotional efforts related to alumni programs and grant-funded initiatives
12. Develops and distributes newsletters, reports, promotional materials, and other communications related to alumni relations and grants
13. Assists in cultivating partnerships and sponsorship opportunities that support district programs and student success
14. Maintains confidentiality regarding district, staff, student, alumni, and donor information
15. Demonstrates professionalism, dependability, flexibility, and strong customer service skills
16. Performs other duties as assigned by the Director of Schools and/or Designee 

PHYSICAL DEMANDS 

The following physical demands may be required:

1. Talking
2. Hearing
3. Seeing
4. Standing
5. Walking
6. Lifting light materials
7. Traveling to meetings, events, and school locations as required 

TEMPERAMENT (Personal Traits)

1. Adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure
2. Adaptability to accept responsibility for the direction, control, or planning of an activity
3. Adaptability to deal effectively with people beyond giving and receiving instruction
4. Adaptability to make generalizations, evaluations, or decisions based on judgmental criteria
5. Ability to work collaboratively with diverse groups and stakeholders
6. Ability to maintain professionalism and confidentiality in all situations 

CAPACITY AND ABILITY REQUIREMENTS

1. Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.
2. Intelligence: Ability to understand instructions, analyze information, and make sound judgments
3. Verbal: Ability to communicate effectively in written and oral form with staff, alumni, community members, and stakeholders
4. Numerical: Ability to manage budgets, grant-related financial information, and reporting data accurately
5. Data Perception: Ability to interpret and organize information presented in reports, spreadsheets, charts, and grant documentation
6. Interpersonal: Ability to establish and maintain effective working relationships with internal and external stakeholders 

WORK CONDITIONS 

Normal working environment with occasional travel to meetings, conferences, schools, and community events as required. 

GENERAL REQUIREMENTS 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned.