AI Enablement & Adoption Coordinator

AI Enablement & Adoption Coordinator

Contract (1 Year + Possible Extension)

San Francisco, CA (Hybrid)

Pay Rat: $70-75 an hour on W2 (DOE)

We are seeking a highly organized, hands-on contractor to support the day-to-day operations of our AI learning and adoption programs.

In this role, you'll manage learning platform operations, coordinate AI learning initiatives and events, support our AI Champions network, and help ensure employees have a seamless learning experience. This is an excellent opportunity for someone who enjoys program coordination, operational excellence, and contributing to a high-impact AI transformation.

Key Responsibilities:

• Learning Platform Administration

• Manage and maintain the AI learning platform.

• Upload and organize learning content.

• Assign courses, track badges and completions, and resolve learner access issues.

• Learning Content Coordination

• Organize and maintain AI learning materials.

• Support the development and publication of content related to AI tools, responsible AI, and AI Guiding Principles.

• Learning & Engagement Events

• Coordinate logistics for AI learning sessions, workshops, and events.

• Manage scheduling, communications, registrations, attendance tracking, and post-event follow-up.

• AI Champions Program

• Support the administration of the AI Champions network.

• Onboard new champions, coordinate communications, and monitor engagement across business units.

• Reporting & Analytics

• Track learning progress, badge completions, and AI adoption metrics.

• Prepare reports and dashboards to support leadership updates.

• Cross-Functional Coordination

• Partner with the Office of AI team to support communications, program rollouts, and AI adoption initiatives across the organization.

Qualifications:

• Experience administering a Learning Management System (LMS) or similar learning platform.
• Strong organizational and project coordination skills with the ability to manage multiple priorities.
• Experience coordinating learning programs, events, or employee communities. Experience supporting champions or ambassador program is a plus.
• Excellent written and verbal communication skills.
• Comfortable working in a fast-paced environment with evolving priorities.
• Interest in AI technologies and enabling adoption across large organizations.
• Experience with reporting tools such as Excel, SharePoint, or similar platforms is a plus.

Why Join?

You'll be part of one our highest-profile transformation initiatives, working alongside the team leading enterprise-wide AI adoption. This role offers the opportunity to make a measurable impact by supporting programs that help thousands of employees build AI skills, increase proficiency, and embrace new ways of working.

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Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.