AEL/ESL/IET Testing/Data Entry Coordinator main campus Jefferson City

Purpose:

AEL/ESL/IET Testing/Data Entry Coordinator is responsible for providing program support to the AEL program through updating and creating curriculum, creating and scheduling group instruction, substitute teaching in the AEL classroom, and transition support for students completing the AEL program. Case manager for students transitioning to postsecondary or vocational education. Data entry into LACES, scheduling testing, monitoring student hours, conducting orientation for new students. Testing students with TABE and CASAS testing materials. Working some nights for testing and orientation within the five counties and online testing. DRC Data management.

Essential Job Functions:

• Data entry for AEL and ESL program/LACES/CASAS/DRC.
• Conduct orientation with new students in person and online.
• Create, catalog, and update lesson plans for AEL/ELA classrooms.
  • Prepare outline of instructional programs, lesson plans, and established course goals.
  • Update curriculum in Moodle class sites.
  • Support teachers and students on technical and scheduling issues.
  • Assist students from diverse backgrounds and learning levels with patience.
  • Assist students with instructional computer assisted programs and computer access issues.
  • Direct, guide, and evaluate student progress.
  • Identify and assist students as they transition to post-secondary education or career training.
  • Coordinate with local literacy councils to recruit, train, and coordinate placement of volunteers.
  • Responsible for day-by-day activities and case management of AEL volunteer/tutor program.
  • Maintain individualized plans for each student identified for volunteer tutor assistance.
  • Represent the AEL program as needed to partner institutions, local industry and community organizations.
  • Responsible for day-to-day activities and case management of AEL volunteer program.
  • Ability to travel to off-campus sites.
  • Maintain appropriate records for the program, student progress, volunteer activities, and additional records such as needed.
  • Monitor activity in the classroom to help ensure a professional and student focused learning environment.
  • Manage the assessment process (including orientation, scheduling, and administrating placement tests, scoring, data entry, and reports).
  • Adjustment of hours involving evening and/or weekend work may be required.
  • Communicate effectively in a professional, tactful, and courteous manner with students, employees, faculty, and the public.
  • Ensure that all activities are conducted within the established guidelines of the Family Educational Rights and Privacy Act (FERPA).
  • Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.

Additional Duties and Responsibilities:

Knowledge, Skills, and Abilities:

• Knowledge of college and department policies, procedures, and practices with the ability to answer work related questions.
• Knowledge of the Family Educational Rights and Privacy Act (FERPA), Title II of the Adult Education and Family Literacy Act, Title VII, Title IX, ADA, and other applicable laws pertaining to employment and education.
• Ability to plan, organize, and implement assigned responsibilities and to work well under pressure to meet deadlines.
• Excellent organizational, analytical and planning skills.
• Strong interpersonal skills, including ability to relate to a variety of people in different age groups.
• Ability to participate as a team member.
• Ability to understand and interpret rules and regulations, and ability to adjust to change.
• Ability to handle confidential material judiciously.
• Ability to manage multiple projects.
• Broad knowledge of teaching, strategies, and learning styles.
• Ability to perform all essential functions using safe work methods and following safety regulations relating to job.

Leadership and Communication Skills:

• Ability to respond meaningfully to the needs of individuals with respect and sensitivity.
• Excellent customer service skills.
• Ability to communicate effectively with a diverse workforce, student population, and individuals with disabilities.
• Ability to exchange ideas, facts, information, and opinions effectively and accurately with others.
• Ability to give instructions or assignments to others.
• Arrive at decisions, develop conclusions, or develop solutions.
• Ability to prioritize and delegate projects.
• Ability to meet timelines and follow-through.
• Ability to present materials effectively to individuals' students or groups.
• Ability to manage interpersonal conflict situations, requiring tact, diplomacy, and discretion.
• Demonstrate ethical conduct and professionalism.
• Ability to direct, manage or lead others.
• Establish and maintain effectively and collaboratively working relationships with faculty, staff, other departments, students, and the public.
• May develop and administer operational programs and responsible for short term and long-term planning.
• Comply and enforce policies, procedures, and instructions.

Decision-Making and Analytical Skills:

• Ability to make administrative and procedural decisions.
• Ability to use independent judgement and discretion.
• Ability to interpret policy and establish methods and procedures.
• Ability to analyze situations accurately and effectively problem solve.
• Ability to mediate conflict and solve effectively.
• Ability to determine work procedures.
• Assign duties, promote efficiency.
• Develop and maintain budget.
• Collaborate with relevant leadership regarding strategic planning, marketing, and process improvements.

Equipment and Software:

• Utilize current College and/or department information technology equipment, software, and programs.
• Standard office equipment and department specific equipment.

Physical Demands and Working Environment:

• The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Work is performed primarily in a standard classroom and/or office setting with frequent interruptions and distractions.
• Will require a flexible schedule to work evenings and/or weekends.
• Available to travel to participate in meetings, conferences, and other activities related to the position duties.
• Primary functions require sufficient physical ability and mobility to work in a classroom setting.
• Ability to stand and sit for prolonged periods of time, to regularly stoop, bend, kneel, reach, to lift, carry, push, and/or pull light to moderate amounts of weight.

Qualifications:

• Requires at a minimum of a bachelor's degree, master's degree preferred.
• Certification from the State of Missouri to teach Adult Education to prepare students to pass the HiSET (within 4 months of hire) and pass a background check. Teaching experience is preferred.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.