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Advancement Coordinator

Envision Education

Oakland, CA

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Adobe Creative Suite, Adobe Product Family, Billing, Brand Marketing (Branding), Calendar Management, Campaigns, Communication Skills, Consulting, Content Delivery/Distribution, Content Development, Content Management Systems (CMS), Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Database Administration, Delivery Management, Detail Oriented, Documentation, Documentation Format, Driver's License, Editing, Email Marketing, Event Management, File Maintenance, Flyers, Follow Through, Fundraising, Grant Administration/Management, Grant Writing, Graphical Presentations, Information Technology & Information Systems, Leadership, Logistics, Logistics Management, Marketing Communications, Material Moving, Media Schedule, Metrics, Multitasking, Newsletter, Nonprofit, Online Communications, Operational Communications, Operational Support, Organizational Skills, Printers, Printing, Production Control, Production Support, Project Management Software, Project Tracking, Project/Program Coordination, Project/Program Management, Proofreading, Purchasing/Procurement, Quality Control, Record Keeping, Reporting Dashboards, Reporting Skills, Salesforce.com, Schedule Development, Social Media, Social Media Marketing, Stewardship, Systems Maintenance, Team Player, Time Management, Website Management, Willing to Travel, Writing Skills
LOCATION
Oakland, CA
POSTED
2 days ago
Envision Education seeks an Advancement Coordinator to support the coordination of all external affairs activities, marketing, communications, fundraising, and events.

Application Deadline: June 1, 2026

Start Date: July 2026

POSITION SUMMARY
This role supports the day-to-day coordination and implementation of External Affairs activities, including marketing, communications, fundraising, donor engagement, and events. Working closely with senior leadership, the Advancement Coordinator helps ensure projects, campaigns, and communications are organized, timely, and professionally executed. Key responsibilities include coordinating project timelines and workflows; preparing and distributing marketing, communications, and fundraising materials for social media, email communications, and websites; creating basic branded content; maintaining donor and CRM records; assisting with fundraising and stewardship activities; coordinating vendors and print production; supporting event logistics; and helping maintain consistent branding, communication quality, and operational follow-through across External Affairs functions.


WHO WE ARE
Our mission is to transform the lives of students - especially those who will be the first in their families to attend college - by preparing them for success in college, career, and life. Envision Education currently operates four small schools in San Francisco, Oakland, and Hayward, as well as a national educational consulting firm called Envision Learning Partners. Envision Education has made an explicit commitment to becoming an exemplary network of schools with an instructional and cultural vision rooted in an anti-racist and pro-Black framework. The following represents Envision Schools’ vision for 21st-century skills, character traits, and cognitive and social-emotional skills that learners need for success in college, career, and life:
  • Knowledge and Love of Self and Land
  • Collectivism
  • Critical Thinking
  • Self Determination
  • Criticality
  • Leadership

WHO YOU ARE
  • You are equity-focused. You are unapologetic about your deeply held belief that all children can achieve. You believe that anti-racist and pro-Black practices and frameworks are essential to change the status quo for all students.
  • You are collaborative. You make decisions in partnership with others, focused on what is best for the students
  • You are invested in our core values. You hold high expectations for the entire school community. You examine your own biases in your pursuit of equity for all. Every opportunity to learn something new excites you.

KEY RESPONSIBILITIES

Advancement Operations & Coordination
  • Support the day-to-day coordination of advancement activities across marketing, communications, development, and events to help ensure projects and campaigns are completed on time and with high quality
  • Track timelines, deliverables, and project details while supporting collaboration across teams, vendors, consultants, and partners
  • Maintain organized systems, calendars, files, and workflows to support efficient operations and strong follow-through

Project & Workflow Coordination
  • Coordinate implementation timelines, project tracking, and workflow support across advancement initiatives and campaign
  • Assist with managing schedules, deliverables, approvals, and communications to support timely execution
  • Maintain project management tools, calendars, and organizational systems aligned with department priorities

Marketing & Communications Support
  • Support execution of day-to-day communications activities including:
    • social media content creation, scheduling, and posting
    • newsletter content creation and distribution
    • website updates and content uploads
    • communications logistics and campaign coordination
  • Assist with implementing communications calendars and campaigns across digital and print platforms
  • Format, distribute, and proofread newsletters, emails, presentations, and communications materials to ensure quality, consistency, and brand alignment

Creative Production & Content Support
  • Create and update branded materials including graphics, presentations, newsletters, flyers, signage, social media assets, and event collateral
  • Support formatting, editing, and production of print and digital materials aligned with organizational brand standards
  • Draft and adapt routine content for multiple audiences including donor communications, event materials, recruitment content, and social media captions

Events & Engagement Support
  • Support planning and coordination of fundraising, community, staff, and leadership events
  • Assist with event logistics including registration, materials, signage, vendors, setup, and on-site coordination
  • Help coordinate event communications, collateral, sponsorship fulfillment, and participant experience details

Materials, Print & Logistics Coordination
  • Coordinate printing, production, packaging, and distribution of communications, fundraising, and event materials
  • Support vendor coordination, inventory tracking, and fulfillment logistics to ensure materials are accurate and delivered on schedule
  • Maintain organized files, templates, and production materials for ongoing advancement needs

Development Operations & Fundraising Support
  • Support fundraising operations including donor stewardship, sponsorship coordination, campaign support, and grants administration
  • Maintain accurate CRM records, donor information, tracking systems, grant calendars, and development documentation
  • Prepare donor communications, fundraising materials, stewardship items, and routine prospect research to support advancement goals

Data, Reporting & Administrative Support
  • Maintain organized databases, dashboards, CRM systems, and digital filing systems across advancement functions
  • Assist with preparing reports, tracking metrics, and organizing data related to fundraising, communications, campaigns, and events
  • Support administrative coordination including scheduling, document preparation, invoice tracking, and operational organization

Vendor & Production Coordination
  • Coordinate with vendors, consultants, printers, photographers, and production partners supporting communications and events
  • Track production timelines, deliveries, invoices, and purchasing processes to support organized execution
  • Help ensure quality control, accurate records, and timely completion of advancement-related projects and materials

QUALIFICATIONS

Required Experience
  • 3–6 years of experience in marketing, communications, nonprofit development, or related fields
  • AA degree required, BA preferred, with degree or certificates in marketing, communications, and development.
  • Comfortable working in schools, events, and onsite environments
  • Experience coordinating events or community engagement activities
  • Experience supporting grant writing or fundraising activities
  • Strong writing and communication skills
  • Successful experience with communications applications (Canva and Adobe preferred)
  • Experience with CRM systems (Salesforce preferred)
  • Highly organized with strong ability to manage logistics and details
  • Willingness to travel locally between schools and event sites regularly

Skills
  • Proficiency with Canva and/or Adobe Creative Suite
  • Experience managing website CMS platforms
  • Experience with email marketing platforms and social media scheduling tool
  • Salesforce or CRM experience preferred
  • Strong presentation, formatting, and document production skills
  • Experience with event registration and fundraising platforms preferred
  • Strong organizational and project management skills with attention to detail
  • Ability to manage multiple projects, deadlines, and priorities simultaneously

LOCATION & TRANSPORTATION
  • This role requires full time in person presence at our Support Office in Oakland with frequent flexibility to travel between all Envision and event sites in San Francisco, Oakland, and Hayward.
  • A valid driver's license and access to a reliable vehicle is required for frequent inter-site travel, which may involve transporting equipment and materials.
  • This dynamic role takes place on multiple campuses and may require physical activities such as driving, lifting, moving, or navigating different terrains and stairs.
  • Personal vehicle mileage is reimbursable for work-related travel between school sites.
  • Regular commuting is not reimbursable.

COMPENSATION & BENEFITS
  • Commensurate with experience and credentials. The starting range for this role is between $70,000-$83,000. Benefits are competitive and include:
  • Paid sick leave
  • Paid vacation time
  • Excellent health benefits package with employer contribution to benefits.
  • Optional Flexible Benefits Plan including dependent care, medical care, parking, and commuter benefits
  • 403b Plan
  • Life Insurance at no cost to employee
  • Access to ongoing opportunities for learning, professional, and leadership opportunities.

If you are offered this position, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. In addition to those factors, Envision Education complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.  We also offer a generous compensation and benefits package.

As an equal opportunity employer, we believe deeply in diversity and are committed to creating an inclusive environment for all people. Envision Education recruits, employs, compensates, and promotes regardless of race, religion, color, national origin, gender, disability, age, veteran status, and the many other characteristics that make us diverse.

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About the Company

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Envision Education