Advancement and Donor Relations Coordinator (internal only)

Posting Details

Position Information

Job Title Advancement and Donor Relations Coordinator (internal only) Position Summary

This position will report directly to the Vice President (VP) of Advancement. The Advancement and Donor Relations Coordinator plays a central role in fostering meaningful relationships with donors to ensure long-term engagement and philanthropic support for the University. The position is responsible for developing and executing stewardship strategies, creating donor communications, and supporting Advancement initiatives that align donor contributions with institutional goals. Additionally, this position will provide administrative and budget support to the Advancement division.

Essential Duties and Responsibilities

Donor Relations

• Partner with the VP of Advancement to implement strategies for donor engagement, recognition, and stewardship across all giving levels.
• Develop and distribute stewardship reports, personalized correspondence, and impact updates to donors. •

Manage regular donor communications, including newsletters, annual impact reports, digital updates, and acknowledgment letters.

• Coordinate donor recognition events, receptions, and gatherings to deepen donor relationships.
• Assist with donor meetings and presentations by preparing briefing materials and follow-up communications.
• Maintain and track stewardship activities in collaboration with the Director of Advancement Services to ensure alignment with University policies and procedures.
• Support Advancement campaigns by identifying stewardship opportunities that increase donor retention and participation.

Advancement Administration

• Manage calendars, coordinate schedules, and organize internal and external meetings for Advancement staff.
• Arrange travel plans, itineraries, catering, and meeting Logistics.
• Monitor and maintain Advancement division budgets, reallocating funds, and manage purchase processes. Provide monthly reports on budget status.
• Provide administrative support to the Board of Trustees Advancement Committee and Advancement Team initiatives.
• Complete special projects as assigned by the VP of Advancement

Education, Certifications and/or Licenses

Bachelor's degree in education, communications, business administration, or a related field; advanced degree preferred.

Experience

Experience:

o 3-5 years' experience in administration, donor relations, or related fields.

o Proven experience in donor engagement, stewardship communications, or fundraising support.

o Strong organizational, communication, and interpersonal skills.

o Familiarity with systems and reporting tools.

o Ability to work collaboratively across departments to achieve shared goals.

o Commitment to advancing equity and accessibility in scholarship programs.

Technical Proficiency:

o Expertise with donor management systems such as Blackbaud (Raiser's Edge) or similar platforms.

o Familiarity with university systems like PeopleSoft or Colleague by Ellucian.

o Advanced skills with the Microsoft Suite of tools.

Knowledge, Skills & Abilities

• • Excellent written and verbal communication skills, with the ability to craft professional correspondence and impact reports.
• • Event planning and execution experience • Strong project management and problem-solving abilities.
• Strong project management and problem-solving abilities
• • High levels of professionalism, integrity, and discretion; commitment to the institutions mission and values.
• Aten

Posting Detail Information

Posting Number 2016AS1051P Posting Open Date 07/13/2026 Open Until Filled Yes Posting Close Date Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a bachelor's degree?

• Yes

• No

• How many years of experience do you have in this type of position?

• 0-1

• 1-3

• 3-5

• 5-7

• 7+

• Are you available to work weekends?

• Yes

• No

• How many years of Administrative support experience do you have?

• 0-2

• 3-5

• 6-9

• 10 or more

• • Are you a current employee of the university?

• Yes

• No

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter
• Current Employee Application (for internal applicants)

Optional Documents