Admissions Specialist

Position Information

Position: Admissions Specialist

Location: Williston, ND

Status: Full-time, 12-month position, Non-Exempt

Reports to: Director of Enrollment Services

Summary:

The Admissions Specialist will help students navigate the admission and enrollment process. This position assists in maximizing the efficiency of the office of Enrollment Services through various technical support functions critical to student contact and quality customer service.

Responsibilities:

Campus Reception

• Primary receptionist for College's main line, working with the additional Student Services staff, always ensuring calls are answered and voicemails returned within a timely manner.
• Greet visitors entering Student Services.

Admission and Registration

• Maintain database for applications for the admission process beginning with initial contact through enrollment.
• Primary processor for applications and other pre-enrollment procedures.
• Assist with registration sessions, including registration communications.
• Scan admission documents into Perceptive.
• Maintain prospective and applied student information utilizing Campus Connection/TargetX CRMs.
• Assist with campus tours and student ambassadors.
• Primary admission file document processor.
• Assists with Mongoose texting updates to students.
• Assists with updating pages on Williston State College website.
• Assists Director for Enrollment Services with coordinating international student admission and international student orientation.

Recruitment

• Build relationships with educators, parents and other educational stakeholders in the region and increase awareness of Williston State College's faculty, student population, programs, facilities, and opportunities to meet educational goals.
• Inform students and their families about educational opportunities, admission, transfer credit, financial assistance, policies, and requirements.
• Provide direct contact (phone calls or appointments) to students for recruitment, support, and follow-up.
• Travel to high schools/off campus events as needed.
• Assist with on-campus recruitment events.
• Other duties as assigned by manager.

Knowledge, Skills, and Abilities:

• Must have valid driver's license.
• Ability to maintain confidentiality.
• Available limited nights, weekends, and overnight travel.
• Excellent interpersonal skills and demonstrated ability to communicate various populations while maintaining good customer service.
• Strong organizational skills, attention to detail and accuracy, and the ability to work under pressure and meet deadlines.
• Ability to multi-task and manage many different activities.
• Proficient in Microsoft Office Suite.
• Ability to learn how to maintain a variety of institutional databases.

Minimum Requirements:

• Associate degree or equivalent working experience
• Eligible to work in the United States

Preferred Requirements:

• Admission or higher education experience
• Campus Connection/Salesforce CRM experience
• Perceptive Content experience
• Database management experience

Salary: $43,000-$50,000

Benefits: Fully paid family or single health insurance, life insurance, annual and sick leave, employee tuition waiver, spouse/dependent tuition discount, retirement, etc.

Application Close Date: July 27, 2026

Application Instructions: Fill out the WSC employment application, include a cover letter, resume, copy of college transcriptions and information for three professional references. For questions, contact HR Director, Williston State College, 1410 University Avenue, Williston, ND 58801 or email harrison.lucas@ndus.edu (Note: Incomplete applications will NOT be considered.).

Confidentiality Of Application Materials: Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists.

EO/AA Statement: Williston State College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or veteran status.

Veterans Preference Notice: Williston State College will be hiring one (1) applicant for this position and will interview the top three (3) candidates.? North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

No Smoking Notice: As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.