What You'll Do
Administrative Assistant - Join the nin Team!
Who We Are
At The nin Group, we don't just support business operations - we create environments where teams thrive. As a Best Places to Work company, we invest in our people through industry-leading benefits, professional development, and a culture rooted in service, innovation, and performance.
About the Role
We're looking for a highly organized and detail-oriented Payroll Administrative Assistant to support our branch operations. In this essential role, you'll help keep our weekly payroll running seamlessly by providing critical administrative, clerical, and coordination support directly to the branch team and our field talent.
You'll be a trusted partner on the front lines - managing timecard data, supporting internal communication, and ensuring our employees are paid accurately and on time in a fast-paced, collaborative branch environment.
What You'll Do
Branch Payroll Support: Provide day-to-day administrative assistance to the branch, focusing heavily on collecting, verifying, and entering weekly timecards and payroll data from clients and field employees.
Inquiry Management: Act as the primary point of contact for field employees regarding payroll questions, wage verifications, and direct deposit setups, resolving issues with professionalism and speed.
Data Verification & Entry: Review payroll data for accuracy, ensuring hours worked match client approvals before final submission.
Documentation & Filing: Maintain meticulously organized digital and physical filing systems, ensuring all employee payroll records and onboarding documentation are securely stored in compliance with company policies.
Branch Administration: Support daily branch operations by managing phone calls, greeting visitors, and assisting with general office coordination as needed.
Cross-Functional Collaboration: Partner closely with corporate payroll, HR, and client managers to ensure smooth communication and workflow integration.
Ideal Candidate
Experience: 1-2 years of experience in an administrative or office support role (experience within a staffing agency, payroll, or branch environment is a huge plus).
Detail-Oriented: Exceptional attention to detail and a high level of discretion when handling sensitive, confidential employee information.
Deadline-Driven: Strong time-management skills with the ability to meet rigid weekly payroll deadlines while managing branch interruptions.
Communication: Excellent verbal and written communication skills, with a customer-service mindset for interacting with clients and field talent.
Adaptable: Proactive, resourceful, and comfortable working in a fast-paced, high-energy branch environment.
Ideal Candidate
1-2 years of experience in an administrative, office support, or coordinator role
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
High attention to detail and discretion when handling confidential information
Proficiency in Microsoft Office, Google Workspace, and office technology
Adaptable, proactive, and comfortable working in a fast-paced environment
Why Join Us?
At The nin Group, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success. Our ninite Total Rewards program includes:
Employee Stock Ownership Plan (ESOP)
Competitive bonuses
401(k) with 3% company match
Medical, dental, and vision insurance
Paid vacation and holidays
RelyMD telemedicine
Free counseling and legal services
Tuition reimbursement
And more! #LI-DNI
Benefits:
At The nin Group, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success. Our benefits include:
Your next opportunity could be right here. Apply today!