ADMINISTRATOR III - Program Assistant- 2095

Job Title

The Work Unit: The Operations Program exists to provide a wide spectrum of services and support to the management and staff of the Water Quality Control Division (WQCD). The Operations Program consists of the Fiscal Services Section, the Business Services Unit, the Communications and Special Projects Unit, and the Performance Planning and Customer Success Unit.

What You'll Be Doing: This position is an individual contributor that will provide crucial assistance to the PPCS unit manager and operations program. When assigned by the PPCS unit manager, this position will provide a variety of administrative, internal communications, personnel, accessibility, project management, and technical support to the unit while tracking requests, data entry, emails and any assigned administrative tasks or projects. This role works primarily independent where work and task management is expected to be done without direct supervision.

Examples of daily tasks include but are not limited to: Internal communications drafts, document reconciliation and accessibility compliance assistance, personnel work such as recruitment coordination assistance, coordinating and scheduling projects, and coordinating events.

Key Responsibilities:

• Administration and customer success support
• Accessibility Support
• Division internal communications support
• Project management support
• Personnel administration, coordination and assistance

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights:

This posting is only open to residents of the State of Colorado at the time of submitting your application. ADMINISTRATOR III (H1B3XX) This class series uses five levels in the Professional Services Occupational Group. Professional works performed by positions in this series involves providing a variety of services pertaining to the operation and administration of program areas and activities within an agency that cannot be adequately described by another state class. Positions coordinate and facilitate technologies, people and processes that relate to the delivery of products and services. Functions include coordinating projects, supervising quality control and management procedures and managing the logistics of different program and any external vendors and/or partners involved in delivery of products and services. Examples of primary administrator duties include work that significantly affects the operation of a program area, formulation or execution of management policies or programs, and general management, operational and administrative work. NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Six (6) years of administrative experience with at least two (2) years experience of at least one or all of the following: Communications, Accessibility, Personnel, or Project management assistance. OR Bachelor's degree from an accredited institution in business, finance, accounting, public administration or a field of study closely related to the work assignment. AND Two (2) years of professional experience in administrative (or general clerical) experience or other closely related experience aligned to the work assigned to the position. OR Master's degree from an accredited institution in business, finance, accounting, public administration or a field of study closely related to the work assignment. **This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.**

Preferred and Essential Competencies: The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate.

• Experience and proficiency in Microsoft Office and Google Suites.
• Experience in Smartsheets.
• Experience handling and processing sensitive and confidential information.
• Colorado State work experience preferred.
• Skilled in drafting communication announcements and email.
• Proactive problem-solving abilities
• Experience in customer service
• Understanding and some experience in accessibility standards, preferably Colorado State Accessibility requirements
• Ability to work independently.
• Demonstrated ability to multitask, prioritize work activities, set goals and objectives, use time efficiently, integrate changes smoothly.
• Seeks to maintain or enhance the satisfaction of external and internal customer/client/stakeholder. Includes actively looking for ways to assist people.
• Tactfully interacts with people and adapts interaction, communication, and conflict resolution styles effectively.

Conditions of Employment: A pre-employment background check will be conducted as part of the selection process. APPEAL RIGHTS: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

A complete application packet must include:

1. A completed State of Colorado application.
2. A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.
3. If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.
4. If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

1. All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
3. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
4. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe_benefits@state.co.us or call 303-692-2060, option 5.