Administrator

About the Organization
A nationally recognized research institution where your work directly supports groundbreaking scientific programs. We build the infrastructure behind some of the most impactful research in the country.

About the Role
We are seeking a highly organized and proactive Administrator to provide administrative and operational support in a fast-paced professional environment. This role partners with leadership and staff to coordinate business operations, manage priorities, support projects, and ensure the efficient execution of day-to-day administrative activities.

What You’ll Do

• Manage calendars, scheduling, travel arrangements, and meeting coordination.
• Support onboarding, offboarding, purchasing, access requests, and timekeeping processes.
• Plan and coordinate meetings, workshops, events, and other organizational activities.
• Prepare presentations, reports, communications, and meeting materials.
• Maintain and update administrative systems, records, and documentation.
• Track projects, action items, and deadlines to ensure timely completion.
• Provide exceptional customer service and support to internal and external stakeholders.
• Identify opportunities to improve processes and administrative efficiency.
• Collaborate effectively with cross-functional teams and provide backup support as needed.

Required Qualification

• Bachelor's degree preferred or equivalent combination of education and experience.
• 1–4 years of administrative, operations, or office support experience.
• Experience supporting leadership teams in a professional environment.
• Proficiency with Microsoft Office, Google Workspace, and business applications such as Zoom, Slack, Jira, Confluence, or similar platforms.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Professionalism, discretion, and the ability to handle confidential information.
• Ability to work independently and collaboratively in a team environment.
• Valid driver's license and ability to occasionally lift up to 20 pounds.

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