Administrative Technician

Administrative Technician

Salary

$32.30 - $39.25 Hourly

Location

Ontario, CA

Job Type

Full Time

Job Number

062226 Admin Tech

Department

Public Works Administration

Opening Date

06/29/2026

Closing Date

7/5/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

TMTR

• Description
• Benefits
• Questions

The Position

Administrative Technician

The Administrative Technician classification is a common classification used in a variety of City agencies. This recruitment will result in an eligibility list for this classification which will be used to fill current and future vacancies within this classification.

The current vacancy is within the Public Works Agency .

The City of Ontario has an excellent opportunity for the position of Administrative Technician. The Administrative Technician, a common classification used in a variety of City departments, performs highly complex administrative support work within general Department and City guidelines; and is provided with considerable latitude for independent action.

The Ideal Candidate

The ideal candidate will have the ability to perform clerical work involving complex record keeping, budget preparation, timekeeping and coordination of activities. The successful candidate will embody the Departments mission and vision as well as the qualities of a "Five Tool Player"- Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the Citys Customer Service Philosophy- Empathy, Respect, and Problem Solving.

The following procedures will apply:

Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process.

• The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
• The hiring department has the discretion to consider internal applicants on the Eligibility list prior to considering all applicants on the Eligibility list.
• The City reserves the right to limit the number of external applications accepted to the first one hundred (100) applications.
• Qualified candidates whose qualifications best meet or exceed the requirements of the position and needs of the City will be asked to participate in an Examination process that may include a combination of an in-person Panel Oral Interview, in-person Practical Exam, Training and Experience evaluation, and/or in-person Written Exam.

Public Works Agency

The Public Works Agency provides essential construction, integrated waste and recycling collection, fleet and facility maintenance and repair services to the citizens and businesses of Ontario through the Parks and Maintenance, Municipal Services, and Integrated Waste Departments. The Agency strives to meet the daily challenges of maintaining exceptional levels of service to our residents and community, providing stellar customer service, and maximizing all resources to develop and maintain value for the City. The Agency has 232 full time employees and an annual budget of over $105 million.

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.

The City's vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario's 2026 State of the City video by clicking on the link below as well as the other links to learn more about the City:

State of the City The Ontario Plan

Smart Ontario Downtown Ontario

• Important Background Investigation

Successful candidates appointed to the Ontario Fire Department or Ontario Police Department are subject to a satisfactory background investigation conducted by the Ontario Police Department. The background investigation will include the following: passing of a polygraph test and the successful completion of a post-offer medical exam (including drug screen). Candidates may be disqualified from further consideration during the background investigation for a variety of reasons including if they have: an excessive number of traffic citations and/or collisions; arrests and/or convictions; a history of illegal substance abuse; poor credit history (factors include bankruptcy, foreclosures, liens, repossessions, and recency); or thefts from a previous employer. For clarification of any of the above disqualifying reasons, please call the Police Department Background Unit at (909) 408-1820. The following list describes some areas that are covered in the background investigation:

• Your relatives, references, and acquaintances are asked to comment on your suitability for a career in law enforcement.
• The information supplied regarding your educational history is examined and verified.
• You must list a history of your residences.
• Your work history and experience are examined with regard to your dependability, relationships with fellow workers, trustworthiness, and general job performance.
• Military service records are subject to verification.
• The background investigation considers your management of personal finances (however, being in debt does not automatically disqualify you).

Your criminal, driving, and insurance records are evaluated. Felony convictions will be grounds for disqualification from the selection process.

Examples of Essential Functions

The essential functions typically performed by the Administrative Technician include the following:

• Provides support to Department professional staff in the coordination and presentation of special programs and projects.
• Processes and completes account set-up requests and invoices.
• Assists in the preparation of bid award and rejection letters.
• Prepares requisitions for purchase orders, change orders and recruitments.
• Compiles, inputs, and coordinates input into the computer using business application software.
• Maintains records and databases which may include accounting, budget, timekeeping, employee, work orders, procurement including reconciliation of Pcards and/or other records.
• Coordinates and assists in the development of specialized management reports, tables, and charts.
• Reviews administrative and procedures manuals for revision requirements.
• Provides lead direction and technical expertise to lower-level administrative staff.
• Answers customer phone calls and provide information to the public.
• Performs other related work as required.

Depending on the area of assignment, essential functions may also include the following:

• May assist with departmental budget preparation; reviews and codes city revenues.
• May assist in the updating of automated software programs.
• Assists in the preparation and procurement of informal and formal bids.
• Prepares Letters of Agreement, Contracts, and Amendments for grant funds and submits, reports to the governing board as required.
• May assist in maintaining an inventory of the Citys vehicles and coordinates the processing of registration with the Department of Motor Vehicles.
• Maintains records of City and grant procured assets and equipment.

Qualification Guidelines

Education

High school diploma or recognized equivalent, supplemented by specialized training or education related to the area of assignment.

Experience

Three years of increasingly responsible data processing and computer work experience. Considerable knowledge of modern office practices, procedures, equipment, and standard clerical techniques.

License

A valid California Class C drivers license and an acceptable driving record at the time of appointment and throughout employment are required.

Desirable

• Minimum of two years of college with major coursework in business administration, personnel management (Human Resources), accounting, computer science, or related field.

• Workday Financial experience

NOTE: Proof of education must be provided by way of attachment to your online application. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications. Failure to attach required documentation may result in the rejection of your application.

Supplemental Information

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification

If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.

Supplemental Questions

To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the city of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here www.ontariocityemployees.org.

Employees in this classification are represented by Teamsters Local 1932. For a list of benefits for Teamsters employees please click here 2025 Teamsters Benefit Guide.

01

INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, partial information or AI-generated responses may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the Yes response below, I indicate that I have read the job bulletin and these instructions for completing the supplemental questionnaire. Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification.

• Yes, I understand the above statement.

02

All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035. Please indicate that you have read the statement above by selecting "Yes."

• Yes
• No

03

Which of the following best describes your highest related level of education?

• High School Diploma or Equivalent
• Some college coursework, no degree
• Associates Degree and additional coursework
• Bachelors Degree
• Masters Degree
• Doctorate Degree
• None of the above

04

Please indicate your years of increasingly responsible data processing and computer work experience involving clerical work in complex record keeping, budget preparation, timekeeping and coordination of activities.

• No experience
• Less than 1 year
• 1 year or more but less than 2 years
• 2 years or more but less than 3 years
• 3 or more years

05

Please list your computer software program experience (e.g. Word, Excel, Outlook, etc.). Describe your level of expertise in each program. Justify your skill level by identifying the programs most sophisticated functions or features in which you are proficient. If not applicable, type N/A.

06

Describe your experience with processing invoices, managing contracts, or handling other finance-related tasks. Provide specific examples of the software you have used and explain any challenges you faced and how you overcame them. If not applicable, type N/A.

07

Youre nearing the end of your shift when three priorities arise at once, a customer complaint that requires immediate attention, an important task due before the end of the day, and a coworker asking for help. How would you determine what to do first and why?

08

As noted, this classification is used by various departments throughout the City of Ontario. Please select ALL Agencies/Departments you would like to be considered for.

• Public Works (Administration/ Integrated Waste/ Engineering/ Design & construction / Municipal Services/ Parks & Streets Maintenance)
• Financial Services
• Economic Development
• Information Technology
• Management Services (City Managers Office/ Records Management / Communications & Community Relations/ Innovation, Performance Management and Audit/ Broadband
• Ontario Municipal Utilities Company
• Community Development (Building, Community Improvement, Planning)
• Community Life & Culture (Recreation/ Housing / Library / Museum Arts & Culture)
• Police Department
• Fire Department
• Human Resources / Risk Management

Required Question

Employer City of Ontario

Address 200 North Cherry Avenue

Ontario, California, 91764

Phone 909.395.2455

909.395.2000

Website http://www.ontarioca.gov