Administrative Technician - MDJ Carlisle

This position is located at MDJ202, MDJ Birbeck's office at 20 North Hanover Street, Suite 103, Carlisle, PA 17013

Department: Court Administration

Sub-Department: Magisterial District Judge (MDJ)

Pay Grade: 104

FLSA Status: Non-Exempt

Employment Status: Full Time

Reports to: Administrative Specialist I - MDJ

Supervises: N/A

Job Summary:

Provides administrative support, general clerical support, and receptionist service for the Magisterial District Judge (MDJ) in the MDJ Office, ensuring efficient case flow.

Essential Job Functions:

• Answers telephone and greets visitors to the MDJ Office.
• Collects fines and payments and arranges for payment plans.
• Performs various administrative functions including filing of civil, criminal, traffic and non-traffic citations, miscellaneous dockets, and related documents.
• Schedules hearings for traffic, non-traffic, civil and criminal matters depending upon the office practice of the MDJ.
• Prepares court cases and related documents for MDJ review prior to hearing.
• Arranges for transportation of incarcerated defendants for hearings at the MDJ office if handling office criminal case responsibilities.
• Prepares and distributes notices to traffic, non-traffic, civil and criminal parties regarding hearing dates depending upon the office practice of the MDJ.
• Prepares on-call paperwork to process criminal cases if handling office criminal case responsibilities.
• Prepares appeals of civil matters or appeals of traffic and non-traffic cases if handling criminal case responsibilities.
• May perform bookkeeping duties, prepare bank statements, make deposits, reconcile checking account, and prepare and create reimbursement checks for staff, county agencies, municipalities, and constables depending on the office practice of the MDJ.
• Process a variety of legal forms i.e. appeals summons, warrants, 1st dl's, 2nd dl's, and pre-warrants completely and accurately, to implement court orders and proceedings.
• Processes certified and first-class mail.
• Completes dispositions on all cases.
• Assists with training new office staff.
• Performs other job-related duties to ensure proper case flow management of office.

Minimum Requirements to Perform the Work:

Education:

• Associate's degree from an accredited college or university, OR a combination of education and experience in a related field.

Work Experience:

• Minimum of three years routine clerical or secretarial experience; or an equivalent combination of education, training, and experience.