Sign upLog in

Administrative Technician- Facilities

Cumberland County

Carlisle, PA

Apply
JOB DETAILS
SKILLS
Accounting, Accounts Payable, Administrative Skills, Billing, Billing Records, Cataloguing, Childcare, Coaching, Community and Social Services, Compensation and Benefits, Database Administration, Dental Insurance, Documentation, Facilities Management, Financial Administration, Flexible Spending Accounts, Health Insurance, Incentive Programs, Insurance Documentation, Legal, Liability Insurance, Life Insurance, Microsoft Excel, Military, Operations Management, Order Supplies, Purchasing/Procurement, Real Estate Sales, Reconciliation, Record Keeping, Records Management, Software Administration, Spreadsheets, Time Management, Tuition Fees, Vision Plan
LOCATION
Carlisle, PA
POSTED
Today
Job Description

Department: Facilities Management

Sub-Department: N/A

Pay Grade: 104

FLSA Status: Full-time

Employment Status: Non-exempt

Reports to: Administrative Supervisor

Supervises: N/A

Job Summary:

To perform various secretarial and administrative functions in a timely manner to ensure efficient operation of department; and to act as liaison between the assigned department and other county agencies and/or departments.

Essential Job Functions:
  • Accounts Payable: Processes invoices daily; verify accuracy of billing for contracted services; resolves billing discrepancies. Reconciles statements and resolves discrepancies.
  • Administrative support: Serves as department receptionist; contacts workers for emergency work assignments; assists with a variety of administrative and secretarial projects; assists with the cataloging for and coordination of County surplus property sales.
  • Purchasing: Submits department requests for services and materials associated with various projects; orders janitorial supplies on a monthly basis; orders office supplies as needed. Submits contract documents as needed.
  • Records Management: Scans documents into Laserfiche according to the department's electronic records management guidelines; creates new files and archives old files as required, closes maintenance requests in department database, maintains vendor certificate of liability insurance records. Maintains spreadsheets, databases as assigned.
  • Primary administrative support with the coordination and documentation associated with events utilizing County property.
  • Primary administrative support of Sortly software for logging and tracking of janitorial supplies.
  • Attend meetings, training and seminars as required.
  • Assists other staff with work duties as needed.
  • Performs other job-related duties as requested.
Minimum Requirements to Perform the Work:

Education:
  • Associate degree in business, plus clerical and computer training required OR, 5 years in full-time office/administrative environment with emphasis on clerical/accounting. Above average skill level in Microsoft Excel required.
Work Experience:
  • 3-5 years' working experience, preferably in a fiscal or administrative environment. OR any acceptable combination of experience and/or training.
Company Description

Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.

EMAIL CONFIRMATION:

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.

Benefits

Medical Benefits:
  • Capital Blue Cross Medical Insurance
    • Health Savings Account
    • Wellness program with wellness incentives
  • Capital Blue Cross Vision Insurance
  • United Concordia Dental Insurance
Retirement Benefits:
  • County Retirement Pension
    • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
    • Fully vested after 5 years of credited service
    • Normal Retirement Options:
      • Age 55 with 20 years of credited service
      • Age 60 with any amount of credited service
  • Voluntary 457b Deferred Compensation Plan
  • Military Time Buy Back Options
Paid Time Off:
  • Vacation
    • 10 days per year, accrued per pay period (Non-Exempt)
    • 15 days per year, accrued per pay period (Exempt)
    • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
  • Personal
    • 3 Personal days per year, pro-rated based on starting date
  • Sick
    • 5 Sick days per year, pro-rated based on starting date
  • 12 Paid County Holidays
    • No waiting period to receive paid holidays
Additional Benefits:
  • Educational Assistance
    • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
  • Public Service Loan Forgiveness (PSLF) - certain eligibility requirements must be met
  • Employee Assistance Program
    • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
  • Flexible Spending Account
  • Dependent Care Account
  • Short Term Disability
  • Long Term Disability
  • Life Insurance

About the Company

C

Cumberland County