Administrative Management, Administrative Skills, Budgeting, Business Administration, Calendar Management, Communication Skills, Corporate Policies, Detail Oriented, Documentation, Email Management/Administration, Establish Priorities, Fixed Asset Management, Information Retrieval, Information/Data Security (InfoSec), Interpersonal Skills, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Plan Meetings, Project Management Software, Project Tracking, Project/Program Coordination, RSS (RDF Site Summary), Record Keeping, Team Player, Technical Support, Time Management, Training/Teaching
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Job Details
Administrative Support Secretary for Technology and Buildings and Grounds
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Duties
Overview
The Administrative Support Secretary will play a pivotal role in providing comprehensive administrative assistance to the technology and maintenance departments. By efficiently managing correspondence, scheduling appointments, organizing meetings, and maintaining records, the secretary will enable department heads and staff to focus on their core responsibilities.
Administrative Support
- Manage correspondence including emails, letters, and memos, ensuring timely responses and proper documentation.
- Schedule appointments, meetings, and conference calls for department heads, utilizing calendar management tools effectively.
- Organize meetings, including preparing agendas, coordinating logistics, and recording minutes as required.
- Maintain accurate records, including departmental budgets, expenses, timesheets, fixed asset maintenance, and project-related documents.
Coordination and Communication
- Act as a central point of contact for the technology and maintenance departments, facilitating seamless communication and collaboration.
- Coordinate inter-departmental activities, ensuring alignment with organizational objectives and priorities.
- Foster a collaborative work environment by promoting effective communication.
Information Management
- Organize and maintain departmental documents, databases, and files in a systematic and accessible manner.
- Ensure confidentiality and security of sensitive information, adhering to data protection policies and procedures.
- Facilitate easy retrieval of relevant information for department heads and staff, enhancing organizational efficiency.
Support for Special Projects
- Assist in coordinating special projects and initiatives undertaken by the departments, ensuring timely completion and adherence to project milestones.
- Track project progress, update project timelines, and communicate updates to stakeholders as required.
- Provide administrative support during project meetings, including preparing materials and documenting action items.
- Performs other duties as assigned.
Qualifications
Qualifications
- Bachelors degree in business administration, management, or a related field.
- Proven experience in administrative support roles, preferably in an educational setting.
- Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management (I-Visions preferred).
- Excellent communication and interpersonal skills with the ability to interact professionally with individuals at all levels of the organization.
- Strong organizational and time management abilities with a keen attention to detail and accuracy.
- Ability to prioritize tasks effectively and work efficiently in a fast-paced environment.
- Familiarity with project management concepts and tools would be an advantage.
- Discretion and integrity in handling confidential information.
Salary
Regionally Competitive.
Benefits
Full benefit range.
Region
12 month position.
Email Address
www.echoja.org
School District
www.echoja.org
Position Website
www.echoja.org
ILearn Link
ILearn
Report Card Link
District Report Card
Job Posting Date
3/22/2026
Application Deadline
3/31/2026
Start Date
4/12/2026
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Job Details
District Name
ECHO Joint
Agreement
Building Name
Debra Hooks Administrative Center
Address
300 E 154th Street, South Holland, 60473
Phone
708-333-7880
Fax
708-333-9561
IASA Region
Cook South
County
Cook South County
Employment Type
Full-time permanent
Job Category
Clerical
Grade Level
Unit District
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