General Information
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Work Location Santa Monica, CA, USA Onsite or Remote Fully On-Site Work Schedule Tuesday - Friday, 9am - 6pm, and Saturdays, 7:30am - 4:30pm
Posted Date 03032026
Salary Range $31.51 - $62.64 Hourly
Employment Type 2 - Staff
Career Duration indefinite
Job
25527
Primary Duties and Responsibilities
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The Administrative Supervisor oversees daily administrative operations to ensure efficient workflow and quality patient service. Responsibilities include supervising and training staff, managing appointment scheduling and work queues using Epic CareConnect, and verifying medical insurance coverage. The role requires prioritizing multiple tasks, triaging patient concerns, and maintaining professional communication with patients, physicians, and staff. Proficiency in Microsoft Office and database programs, along with knowledge of medical terminology, is essential. The supervisor collaborates with clinical and administrative teams to optimize processes and support clinic success.
Job Qualifications
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• Strong working knowledge of medical insurance plans and types of coverage provided, with the ability to oversee accurate verification, billing, and charge reconciliation processes. • Proficient in Epic CareConnect, including appointment scheduling and charge worklist maintenance (REQUIRED). • Proven supervisory and team-building experience, with the ability to mentor staff, set priorities, and ensure efficient suite operations. • Excellent organizational skills to manage multiple tasks, monitor clinician schedules, and adapt to shifting priorities. • Ability to triage patient concerns, elicit relevant clinical information, and assign appropriately based on established protocols. • Skilled in diplomatic and professional communication with patients, physicians, and staff. • Skill in using a PC with associated programs, including Microsoft Word, Excel, and email. • Skill in demonstrating work experience with a database computer program to support clinic operations. • Knowledge of medical terminology and ability to work both independently and collaboratively to meet clinic and operational goals.
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct or have filed an appeal of a finding of substantiated misconduct with a previous employer.