Administrative Specialist II / BPH Forensics

Administrative Specialist II / BPH Forensics

Salary

$30,700.00 - $39,900.00 Annually

Location

Richland County, SC

Job Type

FTE - Full-Time

Job Number

189539

Agency

Department of Behavioral Health and Developmental Disabilities

Division

Greater Bryan Psychiatric Hospital

Opening Date

06/18/2026

Closing Date

7/3/2026 11:59 PM Eastern

Class Code:

AA50

Position Number:

60025858

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN04

Opening Date

06/18/2026

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

Please complete the state application to include all current and previous work history and education using verifiable dates.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

Are you passionate about making a real difference in peoples lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking a Administrative Specialist II Forensics who is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, G. Werber Bryan Psychiatric Hospital, 220 Faison Drive, Columbia SC 29203.

As the Administrative Specialist II Forensics, under minimal supervision of the Administrative Coordinator I, Forensic Division, you will serve as the Scanning Coordinator for Forensic Evaluation Services. Coordinate the document imaging process; ensure the migration into Team IA record keeping system; perform quality improvement task on the indexing of documents and accuracy of migration into Team IA. Perform various job duties including analysis and assemble of medical records, processing requests for release of information.

Responsibilities for the Administrative Specialist II Forensics:

• Perform qualitative and quantitative analysis of medical records to ensure compliance with standards established by OMH, TJC, and other regulatory agencies.
• Organize record content according to facility standards. Independently assist healthcare providers with record room services. Prioritize work and adjust priorities based on request for assistance. File loose material, and legal administrative papers into the medical records.
• Comply monthly reports: to include LPP Delinquency List, Final Summary Tracking Report COC Plan Tracking Report, Monthly Discharge Report.
• Audit closed patient records, focusing on verifying key information used for compliance audits or quality improvement purposes; key task includes selecting a sample of closed records, reviewing patient demographics, checking for complete documentation, evaluating treatment plans, verifying discharge instructions, identifying potential issues, and documenting findings with corrective actions.
• Prepare Forensic Evaluation Services charts for scanning into the IA Folder. Scan FES records into the Team IA system. Document records scanned on Index worksheet for documentation purposes.
• Process request for release of information ensuring that request are following HIPAA and other guidelines and requirements for disclosure of records. Retrieve and process all incoming requests via telephone, face to face, or written for such release. Calculate, collect, and transmit fees associated with the release of information. Photocopy materials from the original medical record. Enter all disclosures into the Quantim Correspondence System. Additionally, for discharged patients, compile data to create and forward discharge packets to local Mental Health Centers, and other requestors for continuity of patient care.
• Adhere to all Corporate Compliance duties, Harassment-Free Workplace policies, time and attendance policy and facilitate requirements for cultural awareness training.

Minimum and Additional Requirements

• A high school diploma. Related clerical experience may be substituted for a high school diploma.

Additional Requirements:

• Must be able to access patient care areas on all DIS campuses and work related locations.
• Must be able to walk, stand, climb stairs, reach, pull, push, bend, stoop, and lift up to 25 pounds.

Preferred Qualifications

• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

Post hire, employee must:

• Be able to interact in a helpful and pleasant manner with all individuals.
• Be able to type at least 35 wpm and have general knowledge of a computer.
• Be able to understand the flow of health information within the department.
• Have knowledge of laws and regulations covering psychiatric medical records.
• Be able to respond to non-routine request for medical information.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

60030227

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Have you ever been employed by the SC Dept. of Behavioral Health and Developmental Disabilities - Office of Mental Health (OMH) (formerly SC Department of Mental Health) or any other SC State Government Agency?

• Yes
• No

02

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED. Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03

Do you have a high school diploma or related clerical experience?

• Yes
• No

04

Please indicate your salary requirements (please be specific and not put "negotiable" or "open").

Required Question

Employer State of South Carolina

Agency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033

Phone OIDD - (803)898-9600

OMH - (803) 898-8600

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.