Administrative Specialist I/II - Office on Aging

Administrative Specialist I/II - Office on Aging

Salary

$23.52 - $30.65 Hourly

Location

FC 1501 Blue Spruce, CO

Job Type

Regular

Job Number

202600299

Department

Human Services

Opening Date

07/29/2026

Closing Date

8/11/2026 11:59 PM Mountain

Full/Part Time

Full Time

• Description
• Benefits
• Questions

Overview

At the Larimer County Department of Human Services, we strive to be responsive and provide timely resources in partnership with our community so individuals and families are healthy, supported, and safe. We are seeking a highly motivated, innovative, and enthusiastic staff member to join our Operations and Organizational Development Division as an Administrative Specialist I/II for the Office on Aging.

In this role, you will support the Office on Aging team and our communitys most vulnerable members. This position manages the complex administrative tasks for multiple programs with a focus on the Transition Services and voucher programs. Your work allows our ADRC (Aging & Disability Resource Center) Specialists to dedicate their time to direct client advocacy and support.

This position is a hybrid position and will require at least one day/week in the office. You will be required to have adequate internet access and space for remote work. Larimer County provides a one-time remote work stipend to assist with equipment and office supply needs for remote workspaces. Three professional references with valid contact information are required to be submitted as part of this application.

Responsibilities

What youll be doing:

• Supporting a team of In-Reach Counselors to successfully manage and deliver Transition Services to skilled nursing residents across the region.
• Coordinating closely with older adults, individuals with disabilities, natural supports, skilled nursing facility staff, and regional Transition Services agency partners.
• Managing high-volume scheduling for team trainings, in-reach counseling sessions, and routine meetings with community partners and Long-Term Care Medicaid members.
• Maintaining comprehensive, up-to-date resource and referral information to ensure accurate client guidance.
• Tracking and auditing data in spreadsheets and program databases to generate accurate reporting, track outcomes, and handle partner invoicing.
• Assisting the Office on Aging with routine and seasonal reporting, special initiatives, and ongoing organizational projects.

To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions

What were looking for:

• Strong customer service skills with a commitment to supporting clients, internal staff, and the broader Human Services mission.
• Ability to thrive in a diverse environment, fostering positive connections with individuals across a wide range of backgrounds, abilities, and personalities.
• Dedication to enhancing quality of life for individuals in skilled nursing facilities, with a core focus on reducing institutionalization and facilitating successful transitions to community-based living.
• Experience with a variety of software programs, databases, and spreadsheet tools to efficiently organize, track, and manage program data.
• Strong written and verbal communication skills with the ability to share complex information clearly, concisely, and professionally across departments and agencies.
• Ability to seamlessly adjust workflows and prioritize tasks in a fast-paced environment with ever-changing priorities and strict deadlines.
• Excellent collaboration and relationship-building skills, with the ability to de-escalate challenging conversations professionally while remaining empathetic and firm on program guidelines.
• Strong organizational skills with a track record of managing multiple competing tasks accurately and with a high degree of attention to detail.
• Ability to take initiative, work independently, and make informed decisions with good judgment.

Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

Administrative Specialist I: 23.5200/hr - $27.0829/hr

• Must be at least 18 years of age.
• One (1) year of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.

Administrative Specialist II: $24.0788/hr - $28.8946/hr

• Must be at least 18 years of age.
• One (1) year experience as an Administrative Specialist I or two (2) years of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.

Benefits

Here's what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer Countys Benefits.https://www.larimer.gov/hr/benefits.

Supplemental Information

Position will be located at one of the following three locations: 1501 Blue Spruce Drive, Fort Collins, CO 2555 Midpoint Drive, Fort Collins, CO 200 Peridot Avenue, Loveland, CO

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability.
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

Click here to view information on Larimer Countys Benefits.

01

Did you list three professional references with valid contact information on this application? Please note that current county employees are unable to provide professional references.

• Yes
• No

02

Please choose one of the Larimer County guiding principles listed that you feel most applies to you and this position - Larimer County will add value to the lives of its citizens today and in the future by:

• Being good stewards of public resources.
• Promoting innovation, adaptability, and committing to continuous improvement.
• Providing consistent quality customer service.
• Empowering people to take responsibility.
• Cultivating collaborative partnerships.
• Being a fulfilling, respectful, and enjoyable place to work.

03

Based on your choice in the previous question, describe how you would apply this guiding principle in this position.

04

Are you a current or previous employee of Larimer County?

• Yes
• No

05

Do you have access to an at home or other remote work space?

• Yes
• No

06

Do you have access to a stable internet connection at the remote workspace?

• Yes
• No

07

Do you have access to a reliable phone that can be used for work purposes?

• Yes
• No

08

This position requires being 18 years of age or older. Are you able to meet this requirement?

• Yes
• No

09

Do you speak any languages other than English? If so, which language(s)?

10

How do you prioritize and track strict deadlines (e.g., 10-day turnaround times)?

11

What experience, if any, do you have with Colorado Human Services state systems (CBMS, Trails), or similar complex case management databases?

12

Describe your experience using Google Workspace Shared Documents.

13

What about this position interests you?

14

Have you worked in a hybrid environment? If so, describe your experience. If not, what challenges and benefits do you anticipate from this type of work situation?

Required Question

Employer Larimer County