Administrative Specialist

To Apply:

Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

JOB SUMMARY

Administrative Specialist

Performs skilled administrative, clerical, and office support functions in support of Public Works operations. This position is responsible for processing documents, maintaining records, entering data, and assisting with financial, payroll, project, or office support activities as assigned. Work is performed in accordance with established procedures and under general direction, with tasks reviewed for accuracy and completeness. The Administrative Specialist supports supervisors, managers, and Administrative Assistants by ensuring timely and accurate completion of assigned administrative duties.

ESSENTIAL JOB FUNCTIONS

• Administrative Support: Prepare routine correspondence, reports, and forms using standard templates.
• Customer Service: Provide customer service support by answering calls, routing inquiries, and assisting visitors.
• Departmental Reporting: Assist with purchasing, payroll, budgeting, website and/or project documentation under established guidelines.
• Compliance Monitoring: Maintain confidentiality and follow department and county policies.
• Financial Processing: Process invoices, forms, time records,. and/or other documents in accordance with established procedures.
• Document Preparation: Track information such as timesheet data, expenditures, permits, work orders, and/or inventory for review by supervisors.
• Data Entry: Enter and maintain data in financial, payroll, permitting, work order, and/or tracking systems.
• Document Management:Maintain organized paper and electronic filing systems in accordance with records retention policies.
• Meeting Coordination: Assist with meeting preparation, scheduling, and distribution of materials as directed.

The individual in this role is expected to contribute to the team's efforts by completing other related tasks, as may be assigned.