Administrative Specialist /B23

Administrative Specialist /B23

Salary

$25.44 - $48.52 Hourly

Location

Prince William County, VA

Job Type

Part-time Benefitted (PB)

Job Number

202610716

Department

LIBRARY

Division

MATERIALS SERVICES

Opening Date

07/30/2026

Closing Date

8/15/2026 11:59 PM Eastern

GRADE

B23

Hiring Salary

$25.44 - $31.21

• Description
• Benefits
• Questions

Introduction

Are you a highly organized professional who enjoys keeping teams connected and operations running smoothly? Do you thrive in a fast-paced environment where communication, coordination, and attention to detail are essential? If so, the Materials Services Division of Prince William Public Libraries (PWPL) is looking for you!

As our part-time Administrative Specialist, youll play a vital role in supporting a dynamic division of more than 25 staff members. Youll serve as the central point of coordination, helping manage communication, streamline administrative processes, and ensure the division operates efficiently. If you enjoy being the person who keeps everything organized and moving forward, wed love to hear from you.

About This Role:

The Material Services Administrative Specialist is a part-time role supporting the Division Chief of PWPL (who oversees the librarys entire collection). In this position, you will keep the division running smoothly by managing administrative tasks, organizing supplies, and supporting internal communication.

Key Responsibilities:

• Administrative Support: Manage meetings and calendars for the Division Chief, and Assistant Division Chief, and assist other work units, such as the Mailroom, as needed.
• Supply & Budget Management: Oversee internal office supplies, track and manage the library systems inventory of processing supplies, and help manage the divisions supply budget.
• Documentation & Tech: Create and maintain division documentation, manage the internal customer service ticketing system, and update the library-wide SharePoint site.

Minimum Requirements:

High School Diploma or GED and 2 years of administrative support role in a government or public service setting

Preferences:

• 3 years or more of administrative support experience in a public service or in government setting
• Experience creating, organizing, and maintaining SharePoint sites for team collaboration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for managing calendars, budgets, and documentation.
• Experience using or managing internal customer service/IT ticketing systems.
• Experience scheduling, including coordinating appointments and managing agendas for leadership.
• Experience tracking physical inventory, ordering supplies, and monitoring budget expenses.

Special Requirements:

The position may require travel to other branches within the system. A DMV check will be conducted for employees who drive while on County business.

Work Schedule:

This position has a 20-hour per week schedule between the hours of 8:00 to 5:00. The successful candidate will arrange a schedule which meets the needs of the Division within those hours with the Division Chief.

Starting Salary Range:

$25.44 - $31.21 / hour

We offer benefits for part-time staff, including:

• Paid Annual Leave / Sick Leave / Personal Leave
• Paid Holidays
• Group Medical, Dental, & Vision Health Plans
• 401a and 457 retirement savings plans
• Employee Assistance Program (EAP)
• Career Development Opportunities
• Paid training

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here for the class description.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1) Only the information provided on my application is used to determine my qualifications; 2) My resume will not substitute for the education, work experience, and required fields on the Prince William County application; 3) Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4) If selected, my employment dates will be verified for the past three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

What is your highest level of completed education?

• Associate's degree or higher
• High school diploma/G.E.D.
• None of the above

03

Do you have at least 2 years of experience in an administrative support role in a government or public service setting? If yes, be sure this is indicated in your application.

• Yes
• No

04

Please quantify your administrative support experience. Please be sure this is reflected in your application.

• 3 or more years experience
• 2 years experience
• 1 year or less experience
• No experience

05

Which office software applications are you proficient in using? Select all that apply.

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Webex/Microsoft Teams
• SharePoint or cloud-based storage
• None of the above

06

What is your experience with SharePoint or equivalent web-based document management and team collaboration program?

• Managed and edited a SharePoint site and documents
• Edited SharePoint files for SharePoint administrator AND handled some communication
• Edited SharePoint files for SharePoint administrator OR handled some communication
• Have not worked with SharePoint or similar tool

07

Please indicate which of the following financial duties you have performed as a regular part of your job. Select all that apply.

• Tracking budgets & expenditures
• Reconciling budgets
• Ordering and maintaining supplies
• Obtaining quotes to make purchases
• Managing financial documents
• Invoice processing
• None of the above

08

Which of the following tasks have you regularly performed in a professional setting? Select all that apply.

• Scheduling meetings, interviews, conferences and /or room reservations
• Calendar management or scheduling meetings
• Preparing reports or memos
• Filing and maintaining electronic records
• Customer service or front desk coverage
• Coordinating internal customer service calls and emails
• None of the above

09

This part-time non-exempt, 20-hour per week position which may require scheduling flexibility. Please indicate any times you are NOT available to work during the following hours: Monday-Friday, 9:00 a.m. - 5:00 p.m., otherwise list 'N/A' below.

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers