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Administrative Services Specialist

Executive Office for U.S. Attorneys/The Office of the U.S. Attorneys

Montgomery, AL

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JOB DETAILS
SKILLS
Accounting, Acquisition Strategy, Administrative Skills, Automation, Budget Management, Budgeting, Business Administration, Cost Benefit Analysis, Customer Support/Service, Disciplinary Action, Documentation, English Language, Expense Tracking, Federal Government, Financial Management, Genetics, Government, Legal, Maintenance Services, Military, Procurement Management, Product Reviews, Purchasing/Procurement, Records Management, Security Equipment, Support Documentation, Technology Analysis, Training/Teaching, United States Citizen
LOCATION
Montgomery, AL
POSTED
3 days ago
Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit

As needed, additional positions may be filled using this announcement.

This position is also being announced to All U.S. Citizens andNationals under 26-ALM-12940544-DE.

Learn more about this agency

Duties

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If selected for this position, you will join a well-respected team in the Administrative Division that is responsible for overseeing and/or providing a wide variety of administrative support services to the district in most or all of the following areas: Contracting, Procurement, Records Management, and other miscellaneous support services. Typical work assignments will include:

  • Developing and administering a variety of routine procurement activities.
  • Serving as the office purchasing agent using the Government Purchase Card (GPC) or other authorized methods for supplies and equipment.
  • Maintaining and administering a variety of budget and financial management activities, including the monitoring of expenditures for all open acquisition obligations.
  • Developing and documenting acquisition strategy for procuring supplies and services that may require a variety of specialized handling provisions, terms, and conditions
  • Coordinating a variety of facility maintenance and/or repair activities for the workspace.
  • Performing pre-award and post-award work on a variety of contract actions.
  • Promoting and coordinating an effective records management program with managers and employees by providing training and guidance.
  • Preparing all solicitation documents necessary to support a variety of contract actions.
Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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Conditions of employment
  • You must be a U.S. Citizen or National.
  • Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
  • You must be registered for Selective Service, if applicable.
  • If selected, you may be required to complete a one year probationary period.
  • Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
  • You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.


Qualifications

GS-9: To be qualified at the GS-9 grade level in federal service, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: At least one full year of specialized experience equivalent to the GS-7 grade level in federal service . Specialized experience is defined as experience monitoring or controlling the budget; analyzing technology in relation to support service needs; and providing administrative support services in areas such as space management, purchasing supplies and equipment, security, mail, records, reproduction services, office automation, information management, and communications hardware and software.

OR

Education: One of the following types of education in a related field (e.g., Accounting, Business Administration, Financial Management, etc.): a Master's or equivalent graduate degree; OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

GS-11: In order to qualify for the GS-11 level, you must meet at least one of the following conditions as defined below: Specialized Experience, Education, OR a Combination of Education and Experience.

Specialized Experience: Must possess at least one full year of specialized experience equivalent to the GS-9 level in Federal service .Specialized experience includes formulating, justifying, and monitoring the execution of an office budget; reviewing requisitions, products and services; identifying cost-benefit relationships between budget and program goals; and analyzing and making recommendations to support service functions in areas such as space management, purchasing supplies and equipment.

OR

Education: One of the following types of education in a related field (e.g., Accounting, Business Administration, Financial Management, etc.) Ph.D. or equivalent doctoral degree OR three full years of progressively higher-level graduate education leading to such a degree OR LL.M, if related.

OR

Combining Education and Experience: Must illustrate a combination of specialized experience as described in A and graduate education as described in B which when combined equal 100% of the requirements (only graduate education in excess of 2 full years is creditable)

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at

Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration - Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links:



Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here:

Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.



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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

About the Company

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Executive Office for U.S. Attorneys/The Office of the U.S. Attorneys