Administrative Services Manager Jobs in USA, TN, Nashville | Rose International Job

Rose International

Nashville, TN

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JOB DETAILS

SALARY

$28–$30 Per Hour

JOB TYPE

Temporary

SKILLS

Administrative Management, Administrative Skills, Billing, Calendar Management, Car Rentals, Communication Skills, Contact Management, Contract Analysis, Contract Management, Contract Review, Corrective Action, Customer Relations, Detail Oriented, Documentation, Documentation Review, File Maintenance, Grant Administration/Management, Leadership, Link Management, Logistics, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Record Keeping, Support Documentation, Time Management, Training/Teaching, Travel Planning, Travel Policy, Webinar, Willing to Travel, Writing Skills

LOCATION

Nashville, TN

POSTED

3 days ago

Preferred Qualifications:Experience with compliance monitoring, subrecipient monitoring, contract compliance, grants administration, or audit-ready documentation.Experience coordinating meetings, site visits, training sessions, or multi-stakeholder logistics.Experience using REDCap, SharePoint, or similar tools to track records, documentation, and follow-up actions.Strong attention to detail and ability to maintain organized records across multiple systems.Strong written and verbal communication skills, including the ability to communicate clearly with internal teams, external partners, and leadership.Strong Microsoft Office skills, including Excel, Outlook, Word, and PowerPoint.Ability to manage multiple priorities, track deadlines, follow up consistently, and maintain accurate records.Ability to work independently, exercise sound judgment, and complete assignments with minimal revision.RED Cap, Caspio, SharePoint, H drive or shared drives, Excel, Outlook, PowerPoint, and other CEDEP/BGM tracking tools. Overview:The Compliance Administrator supports CEDEP and BGM compliance operations by coordinating subrecipient monitoring activities, maintaining monitoring contact and site review tools, supporting in-person and virtual site reviews, tracking corrective action plans, and maintaining audit-ready documentation.This position requires strong organization, customer-focused communication, database accuracy, and the ability to coordinate logistics and follow-up across CEDEP programs, subrecipients, and internal leadership.Key ResponsibilitiesSubrecipient monitoring, contact management, and site visit coordinationObtain current monitoring contact information for each subrecipient, including name, role, email, and phone.Create, maintain, review, and refresh the CEDEP site visit monitoring schedule monthly to reflect priorities, due dates, and leadership direction.Coordinate comprehensive site visit logistics, including date and time, location or virtual link, agenda, attendees, and required documents.Support in-person/virtual compliance site reviews, including preparation, documentation, and follow-up items.Monitor and triage compliance inbox communications, respond to inquiries, and ensure timely follow-up with CEDEP programs and subrecipients.Deploy and manage pre-site review questionnaires in REDCap for Grant Managers, Program Directors, and Contract Analysts before each review.Draft and customize site review agendas, including start times, program order, and staff roles, to align internal staff and agency expectations.Track required document submissions and send reminders to ensure agencies are prepared before reviews.Quarterly monitoring documentation and leadership status reportingReview relevant contract resources to confirm monitoring requirements and expectations for each subrecipient.Maintain clear documentation that supports follow-up actions, trend identification, and compliance tracking.Maintain the Final Site Review Reports Tool in REDCap to store final findings, corrective action plans, deficiencies, and follow-up actions.Take detailed meeting notes during site reviews, format them, and upload documentation to SharePoint for a complete monitoring record.Collect pre-review fiscal documentation to support review accuracy.Pull invoices and quarterly reports for each program agency in Caspio before site visits to support verification and discussion during reviews.Contracts compliance follow-up, CAP tracking, and documentation managementReview CEDEP active contracts to confirm alignment with compliance, policy, and procedure requirements.Document issues and initiate appropriate follow-up tracking.Send confirmation emails to verify CAP receipt and approval status.Request and collect missing required documentation and maintain records of completion status.When requested by program areas, create electronic copies of meeting and training materials and file them.Maintain and organize the Compliance Team SharePoint folder so site review documents, notes, and reports are properly filed and accessible.Customer-focused coordination, responsiveness, and administrative executionRespond to CEDEP initiatives, inquiries, and internal or external partner requests within two business days.Independently complete complex projects with minimal revisions.Accurately enter information from multiple sources into appropriate databases or tracking tools.Provide flexible support for special projects and general administrative tasks to meet evolving CEDEP priorities and deadlines.Coordinate compliance training sessions for CEDEP programs, including scheduling webinars, sending calendar invites, managing access links, and ensuring meeting logistics are in place.Develop or support PowerPoint presentations highlighting Compliance Team initiatives, tools, and outcomes for statewide audiences.Travel RequirementThis position must be available to travel across Tennessee to conduct or support site review visits.Mileage or car rental will be reimbursed in accordance with applicable State travel policies.Travel may require coordination with CEDEP programs, subrecipients, and internal review teams to align schedules and documentation needs. **Only those lawfully authorized to work in the designated country associated with the position will be considered.** **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.** Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here. Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances. If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department. Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

About the Company

Rose International

Founded in 1993 by Sue Bhatia, Rose International is one of the nation's leading minority- and woman-owned providers of Staffing and Total Talent Solutions. We serve companies in all 50 states and employ thousands of people across the country.

COMPANY SIZE

2,500 to 4,999 employees

INDUSTRY

Staffing/Employment Agencies

WEBSITE

https://www.roseint.com/