Administrative Services Assistant in Nashville, Tennessee Hybrid
Syntricate Technologies
Nashville, TN
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JOB DETAILS
JOB TYPE
Full-time
LOCATION
Nashville, TN
POSTED
23 days ago
Requisition Name: Administrative Services Assistant Estimated Duration: 06/02/2026 - 06/26/2027 Nashville, Tennessee 37243 Hybrid Description : : We are seeking a candidate who has excellent communication and great customer service with a diverse internal and external customer base. Preferred candidates will possess strong time management, organizational skills, and critical thinking. The position requires data management and administrative support for the Board. Preferred candidates will have a bachelor’s degree, paralegal experience, and professional administrative experience of at least three years or more. General responsibilities include: • Reviewing well licensing renewal applications for completeness along with continuing education units and fee payment. • Communicating with well driller applicants to guide and answer questions relative to the application and testing process. • Performing routine data entry, quality assurance, and data reporting using internal databases. Resolving incomplete and inaccurate data or information. • Providing administration duties for the Board , including, but not limited to: scheduling board meetings, ensuring compliance with Notice requirements, organizing the board files, recording board meetings, providing ADA support during/after board meetings, mailing licenses/letters, informing applicants of results of board meetings, and coordinating with board Program technical staff. • Support other administrative tasks as requested. Qualification Competency Required Addressing Proficient (4-6 Years) Yes Administative Assistant Proficient (4-6 Years) Yes Adobe Acrobat Proficient (4-6 Years) Yes Appointment Setting Proficient (4-6 Years) Yes Balancing/Reconciling Proficient (4-6 Years) Yes Basic Bookkeeping Proficient (4-6 Years) Yes Book-keeping Proficient (4-6 Years) Yes Collating Proficient (4-6 Years) Yes Collections Proficient (4-6 Years) No Correspondence - Email Proficient (4-6 Years) Yes Correspondence - General No Customer Service Proficient (4-6 Years) Yes Customer Service Skills Proficient (4-6 Years) Yes Data Entry Proficient (4-6 Years) Yes Emailing Proficient (4-6 Years) Yes Faxing Proficient (4-6 Years) Yes Figures Proficient (4-6 Years) Yes Filing Proficient (4-6 Years) Yes Internet Proficient (4-6 Years) Yes Inventory Proficient (4-6 Years) Yes Microsoft Excel Proficient (4-6 Years) Yes Microsoft PowerPoint Proficient (4-6 Years) Yes Microsoft Word Proficient (4-6 Years) Yes Multi Line Phone System Proficient (4-6 Years) Yes Printing and Copying Proficient (4-6 Years) Yes Proofreading/Editing Proficient (4-6 Years) Yes Scheduling Proficient (4-6 Years) Yes Speed Writing Proficient (4-6 Years) Yes Technical Skills Proficient (4-6 Years) Yes Transcription/Dictaphone Proficient (4-6 Years) Yes Travel Arrangements Proficient (4-6 Years) Yes Typing Proficient (4-6 Years) Yes Verbal Communication Proficient (4-6 Years) Ye