* Location: Vancouver, Washington
* Type: Contract
* Job #8561
Overview:
ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant 3 role provides a wide range of professional and confidential administrative support, including data entry and tracking, for the Systems Engineering organization and its sub organizations, including Facilities Engineering, Network & Support Engineering, Project Engineering Telecom, and RAS Engineering. This full-time position is located in Vancouver, WA.
Pay range: $33.55 - $34.22
Benefits:
* Paid holidays: 11
* PTO: Starting at 10 days
* Sick Leave: Up to 56 hours per year (prorated based on start date)
* EAP: Employee Assistance Program
* Benefit options available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
* Other benefits include the following: Calm App, LifeBalance Discount Program
Responsibilities:
* Provide a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organization, managers, and support staff.
* Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other personnel as appropriate.
* Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat.
* Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites.
* Proof, review, and when applicable, draft, correspondence and documents prepared for manager signature and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action.
* Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures.
* Attend meetings, prepare agendas and record meeting minutes as requested, transcribe and disseminate as needed.
* Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert manager / personnel of any concerns or response delays.
* Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward questions and matters to appropriate personnel as needed, following up to verify a timely response.
* Respond to questions and complete business according to established policy and/or forward matters requiring action to appropriate staff, following up to verify a timely response.
* Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following:
* Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments.
* Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence.
* Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.
* Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships.
* Perform faxing, scanning, photocopying, and work with the print shop to request printing services.
* Update and maintain desk reference manual.
* Serve as back-
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