----Job Description----
* Location: Vancouver, Washington
* Type: Contract
* Job #8648
Overview:
ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant 2 position provides a broad range of professional, confidential administrative support, along with data entry and tracking for the Systems Engineering organization within the Transmission Engineering & Technical Services division. This assignment supports multiple sub-organizations, including Facilities Engineering, Network & Support Engineering, Project Engineering Telecom, and RAS Engineering. This full-time position is located in Vancouver, WA.
Pay range: $26.13 - $33.20
Benefits:
* Paid holidays: 11
* PTO: Starting at 10 days
* Sick Leave: Up to 56 hours per year (prorated based on start date)
* EAP: Employee Assistance Program
* Benefit options available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
* Other benefits include the following: Calm App, LifeBalance Discount Program
Responsibilities:
* Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations, which may include:
* Greet visitors; address questions and business involving established policy or routine matters, take messages, set appointments and/or refer visitors to other personnel as appropriate;
* Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward complex questions and matters to appropriate personnel as needed, following up to verify a timely response;
* Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following:
* Review and finalize documents and letters to verify proper formatting and accuracy.
* Prepare return cover letters to return contracts (if applicable), tracking delivery and internal process for returned contracts.
* As requested, sort and distribute incoming mail to appropriate recipient(s).
* Review incoming correspondence; respond to most questions and complete most business involving established policy or routine matters and/or forward matters requiring action to appropriate staff following up to verify a timely response.
* Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.
* Provide overall monitoring for requests for information or products and verify that responses are made in a timely fashion.
* Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships.
* Perform faxing, scanning, photocopying, and work with the print shop to request printing services.
* Provide input and recommendations for potential process / procedural improvements.
* Update and maintain desk reference manual.
* Serve as backup to other Administrative Assistants as needed.
* Assist the Manager and staff in the development and draft of organizational documents, Standard Operating Procedures, governance, and internal control procedures as changes and processes occur; assist and promote implementation of management-approved process and procedural changes.
* Administrative Team:
* Attend mandatory Administrative Team Meetings.
* Participate as a team member
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----Company Information----
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