Administrative/Research Administrator

Summary:

• Schedule: Mon-Fri 0800-1700
• Work Mode: Hybrid schedule-working 2 days per week onsite
• Location: 490 Illinois Street, 4th Floor

Responsibilities:

• Provide analytical, financial, and training activities in support of contract and grant proposal development, grant-writing, funding, administration, and budget development.
• Manage pre-award proposal initiatives, post-award fund management, and closeout activities for various sponsors.
• Analyze research funding trends and sources, forecast, plan, and manage research portfolios.
• Coordinate, identify, develop, and present proposals, contracts, and agreements.
• Review proposals to ensure institutional compliance and program success.
• Negotiate, administer, and monitor contract and grant awards, ensuring compliance with regulations, terms, and conditions.
• Perform financial management and reporting, and manage sub award/subcontract issuance and administration.
• Support RMS proposal and award teams under the supervision of a Team Manager.
• Gather and follow-up on proposal and award materials with Principal Investigator (PI), project collaborators, and subcontractors.
• Start application preparation and compile final documents for proposal submission and award completion.
• Monitor award, report, and proposal milestones for RSCs, Specialists, and PIs.
• Draft correspondence such as No Cost Extensions (NCEs) and carry-forward requests.
• Develop preliminary budget information for proposals and manage electronic document management for the team.

Requirements:

• BA/BS with a major in a related field and/or the equivalent combination of education and experience.
• Familiarity with Research Administration and proposal submission.
• Knowledge of rules and regulations for federal proposals.

Department Summary:

• Research Management Services (RMS) is an advocate for all researchers at the company and provides comprehensive pre-award services.
• The RMS operation consists of eleven shared service teams, including 115 Research Services Coordinators (RSC), Specialists, Associate RSCs, Award Associates, and Team Managers supporting 2000 faculty.
• Responsible for all pre-award grant activity for the campus.