Administrative Receptionist/Office Manager
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$80,000–$100,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Adobe Product Family, Biology, Calendar Management, Communication Skills, Conference Management, Continuous Improvement, Detail Oriented, Executive Assistant Skills , Fortune 500 Customers, Information Systems/Technology IS/IT Administration, Legal, Microsoft Office, Multitasking, Office Management, Operational Support, Operations, Operations Management, Organizational Skills, Purchasing/Procurement, Regulations, Schedule Development, Slack, Team Player, Technical Leadership
LOCATION
New York, NY
POSTED
Today
Our client, a highly professional and fast-paced Family Office specializing in private investments, is seeking a Temporary to Permanent Administrative Receptionist/Office Manager to support daily office operations and executive scheduling functions. This role combines front desk responsibilities, office management, and executive assistant support within a collaborative team environment.
Key Responsibilities:
- Manage complex scheduling and calendar coordination for approximately 8-10 team members
- Oversee scheduling and coordination of two conference rooms to ensure seamless daily operations
- Serve as the primary point of contact for office coordination, including monitoring team attendance and office presence
- Coordinate monthly team lunches and internal office events
- Handle grocery ordering, office supply procurement, and general office upkeep
- Act as a liaison between internal teams and external offices/vendors
- Provide administrative and operational support to multiple senior professionals
- Assist with general IT troubleshooting and technology coordination as needed
- Maintain a highly organized, professional, and service-oriented office environment
Qualifications & Skills:
- Strong organizational and multitasking abilities with exceptional attention to detail
- Professional communication skills and a polished demeanor
- Ability to manage competing priorities in a fast-paced environment
- Proficiency with Microsoft Office Suite, Slack, Zoom, Adobe, and DocuSign
- Prior experience supporting executives or managing office operations preferred
- Ability to work independently while supporting a collaborative team environment
Additional Information:
- Full-time, in-office position: Monday through Friday, 9:00 AM - 5:30 PM
- Corporate casual office attire required
- Company size: Approximately 20 employees
- Role supports multiple senior team members across the organization
- Professional, corporate office environment within the private investment sector
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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