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Administrative Program Specialist C

State of Louisiana

Baton Rouge, LA

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JOB DETAILS
SALARY
$3,579–$7,025
SKILLS
Accounting Software, Administrative Skills, Bid Analysis, Construction, Consulting, Contract Management, Expense Tracking, Financial Management, Follow Through, Funding, Information Technology & Information Systems, Insurance, Inventory Management, Inventory Reports, Mail Processing, Maintain Compliance, Maintenance Services, Military, Policy Development, Procedure Development, Procurement Management, Project/Program Management, Purchase Orders, Purchasing/Procurement, Record Keeping, Recreation, Regulations, Regulatory Requirements, Request for Proposals (RFP), Requirements Management, Resource Management, State Government, Systems Administration/Management, Team Building, Time Management, Training/Teaching, Travel Industry, Vendor/Supplier Management, Vendor/Supplier Relations, Vendor/Supplier Selection, Willing to Travel
LOCATION
Baton Rouge, LA
POSTED
3 days ago
Salary : $3,579.00 - $7,025.00 Monthly
Location : New Orleans, LA
Job Type: Promotion
Job Number: CRT-2026-222732-PW
Department: Culture Rec & Tourism-State Museum
Opening Date:06/26/2026
Closing Date: 7/1/2026 11:59 PM Central

About this Job
This is a full-time position located at the State Museum in New Orleans, LA.

This position provides critical support for administrative functions supporting the maintenance and administration departments in the Office of State Museum. This position will be responsible for managing contracts, inventory, work orders, purchasing, scheduling, and system support, etc.

The Louisiana State Museum's collections and educational programs stimulate awarenessand appreciation of our state's rich and diverse history and culture.

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:
  • Accepting Direction: The ability to be open and willing to follow guidance or instructions.
  • Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
  • Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Minimum Qualifications
Five years of experience in administrative services; OR

Six years of full-time work experience in any field plus two years of experience in administrative services; OR

A bachelor's degree plus two years of experience in administrative services; OR

An advanced degree plus one year of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
  • Prepares and reviews certain bids for facilities and administrative services projects designated for museums throughout the state.
  • Procures through proper vendor selection, solicitation, evaluation of bids for price, delivery, terms and conditions, and awards to the lowest responsible and responsive vendor whose bid meets the requirements set forth in the solicitation.
  • Manages vendor correspondence and follow-up regarding contract terms, deliveries, quality, and order changes or addenda.
  • Consults with other state agencies, directors, service providers, architects, project managers, contractors, and contract engineers.
  • Responsible for all purchase orders for the procurement of materials and equipment used by the Maintenance Team, the Deputy Assistant Secretary, and the Director.
  • Assists in preparation and review of construction/maintenance and service agreement documents and expenditures for contracts, projects, and RFP's.
  • Submits documents to the Office of Procurement for processing according to DOA State Purchasing Rules and Regulations and internal policy and procedures.
  • Manages all purchase requests for acquisitions, requisitions, and P-Card purchases through the OnBase system.
  • Effectively manages the accounting system regarding expenditures, project funding sources, and day-to-day purchases by the Maintenance Team, the Deputy Assistant Secretary, and the Director.
  • Purchases all equipment, supplies, and services by developing specifications that include new technology, promote competition, and eliminate details, which may cause in delivery at an optimum price for the agency.
  • Manages the purchasing and requisitioning of adequate inventories of supplies, materials, and equipment used by the Maintenance Team, and works with the Administrative Office staff on inventory audits.
  • Manages inventory for all maintenance; maintains inventory records, is responsible for all moveable state property; tagging, reporting, inventory, transferring, or moving of state property, and surplus or scrap property.
  • Tracks annual expenditures on maintenance service agreements/contracts and works with the Administrative Office to ensure that all agreement/contract commitments are honored.
Position-Specific Details:
  • Appointment Type: This position will be filled as an internal promotion; you must be a current permanent employee of the Dept of Culture, Recreation, and Tourism, serving in a Classified position, in order to qualify.
  • Work Schedule: This is a full-time position that reports in-office. This position may be required to work evenings, weekends, holidays, and/or overtime. This position may be required to travel.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
For further information about this vacancy, contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Phone: 225-342-8202

pwallace@crt.la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave
More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

  • New Year's Day
  • Martin Luther King, Jr. Day,
  • Mardi Gras,
  • Good Friday,
  • Memorial Day,
  • Independence Day,
  • Labor Day,
  • Veteran's Day,
  • Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
  • Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
  • Teacher's Retirement System of Louisiana (),
  • Louisiana School Employees Retirement System (), among others

01

Are you a current permanent classified employee of the Louisiana Department of Culture, Recreation, and Tourism (CRT)?
  • Yes
  • No

02

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust whengiven feedback?
  • I resist direction, ignore feedback, and need reminders to complete tasks.
  • I follow direction with reminders and often need clarification or support.
  • I follow direction reliably, adjust to feedback, and complete tasks on time.
  • I adapt quickly, follow through, and help others adjust as needed.

03

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
04

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
  • I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
  • I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
  • I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
  • I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

05

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
06

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?
  • I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
  • I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
  • I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
  • I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

07

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question

About the Company

S

State of Louisiana