Administrative Program Specialist C

Administrative Program Specialist C

Salary

$3,579.00 - $7,025.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

ORM 061026 MDM

Department

Division of Administration-Risk Management

Opening Date

06/10/2026

Closing Date

6/24/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

The Division of Administration/Office of Risk Management has a vacancy. This job title has an assigned pay grade of AS-615.

The Office of Risk Management (ORM) is looking for a detail-driven, tech-savvy Administrative Program Specialist C to support the statewide property claims and disaster management unit. If you're organized, analytical, and confident navigating multiple systems, this role puts your skills to work in a purpose-driven environment.

As an ancillary agency of the Division of Administration (DOA), established by R.S. 39:1527 et seq., ORM provides a comprehensive risk management program and administers the self-insurance fund for the State of Louisiana.

Since 2012, at the Commissioner of Administrations designation, ORM has been the state sub-recipient of FEMA Public Assistance Grants for state-owned property and facilities. Additionally, ORM is an applicant to the FEMA Hazard Mitigation Grant Program, supporting its user agencies mitigation and resilience efforts for state-owned property.

AN IDEAL CANIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Five years of experience in administrative services; OR

Six years of full-time work experience in any field plus two years of experience in administrative services; OR

A bachelors degree plus two years of experience in administrative services; OR

An advanced degree plus one year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

The Administrative Program Specialist C is an advanced position responsible for critical, complex administrative functions that support statewide Property Claims and Disaster Recovery Programs within the Office of Risk Management. An ideal candidate should have:

• Excellent critical thinking skills and the ability to analyze information and spot inconsistencies.
• Strong writing, editing, and communication abilities.
• Solid organizational skills and be comfortable with managing multiple priorities.
• A collaborative, solutions-oriented mindset.
• Exceptional technical proficiency with productivity applications, such as:

o Microsoft Word: Ability to create, edit, and format professional documents, reports, and correspondence, including using advanced features like track changes, mail merge, and document templates.

o Microsoft Excel: Experience in creating and managing complex spreadsheets, performing data analysis, and utilizing functions such as pivot tables, VLOOKUP, and basic formulas.

o Microsoft Outlook: Skilled in managing email correspondence, complex calendars, and scheduling meetings across various time zones, utilizing task management and organization features.

o Microsoft PowerPoint: Capability to design compelling and professional presentations, incorporating multimedia, custom slides, and visual data representation for internal and client-facing meetings.

o Adobe Acrobat: Experienced in developing dynamic, fillable forms, document security, converting PDF files into editable formats like MS Word or Excel (and vice versa), and utilizing comment features and document collaboration tools.

Position-Specific Details:

Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

A criminal history check may be conducted on employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal governments E-verify system.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).

For further information about this vacancy, contact:

Danielle Martin

HR Analyst

Division of Administration/Office of Human Resources

email: Danielle.Martin@la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

Describe your experience and abilities with Microsoft Excel - give details and examples. If no experience, write "N/A."

02

Describe your experience and abilities with Microsoft Outlook - give details and examples. If no experience, write "N/A."

03

Describe your experience and abilities with Microsoft Teams - give details and examples. If no experience, write "N/A."

04

Describe your experience and abilities with Microsoft PowerPoint - give details and examples. If no experience, write "N/A."

05

Do you have any experience with the FEMA Public Assistance Program or with the FEMA Hazard Mitigation Grants Program? If so, explain your experience level. If none, write "N/A."

06

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

07

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

08

DR: Driving Results - How well do you set goals, stay focused, and follow through-especially when faced with challenges or competing demands?

• I struggle to set direction, miss deadlines, avoid challenges, or resist feedback.
• I set basic goals, make some progress, and accept feedback when supported.
• I set clear goals, stay focused, take ownership of results, and use feedback to improve.
• I set bold goals, lead progress, push through setbacks, and help others learn from challenges.

09

DR: Driving Results - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

10

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

11

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm