Administrative Office Associate

COUNSELING AND DIAGNOSTIC CENTER OF

Schaumburg, IL

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JOB DETAILS

SKILLS

Administrative Skills, Communication Skills, Customer Support/Service, Detail Oriented, Document Management, File Maintenance, HIPAA (Health Insurance Portability and Accountability Act), Healthcare, Healthcare Quality, Liability Insurance, Medical Record System, Medications, Operational Support, Operations, Organizational Skills, Outpatient Care, Pharmacy, Psychiatry and Mental Health, Regulatory Compliance, Sales Management, Time Management

LOCATION

Schaumburg, IL

POSTED

15 days ago

The Counseling and Diagnostic Center of Woodfield, Ltd., an outpatient mental health practice located in Schaumburg, IL, is seeking a dependable, detail-oriented Administrative Support Specialist to assist prescribers with non-clinical administrative functions and support daily practice operations.

This role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities independently in a confidential healthcare environment.

Core Responsibilities

Assist prescribers with non-clinical administrative functions
Support clients and providers with day-to-day administrative tasks
Manage new client documentation and ongoing recordkeeping
Coordinate pharmacy communications and medication-related administrative matters
Verify prescription status and appointment scheduling
Assist with credentialing and compliance requirements
Maintain provider files, licenses, liability insurance, and CAQH profiles
Process bank deposits as needed
Support special projects and practice improvement initiatives
Perform additional administrative duties as assigned

Expectations

Maintain strict confidentiality and HIPAA compliance
Document communications within required timeframes
Escalate complex or clinical matters appropriately
Manage deadlines with minimal supervision
Communicate proactively regarding priorities and barriers

Qualifications

Prior administrative experience required
Healthcare or mental health experience preferred
Experience with EHR systems strongly preferred
Strong attention to detail and organizational skills
Professional communication skills

If you are organized, proactive, and committed to supporting quality mental health care through strong administrative work, we encourage you to apply.

Administrative Office Associate

COUNSELING AND DIAGNOSTIC CENTER OF

Schaumburg, IL

About the Company

COUNSELING AND DIAGNOSTIC CENTER OF

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