Administrative Manager

Administrative Manager

ASM Global the leader in privately managed public assembly facilities, has an excellent opening for the Administrative Manager at Coliseo de Puerto Rico.

The position is responsible to schedule and supervise personnel, subcontractors and daily activities involved in the successful execution of events and maintenance of the facilities by performing the following duties personally or through subordinate supervisors.

Essential Duties

• Manage and supervise the ASM Maintenance software program, Altum. Including, but not limiting to update existing database, produce data reports, analyze trends, and recommends accordingly
• Interview, hires and train administrative employees
• Train and supervise employees in Maintenance Program.
• Coordinates Information Technology personnel and Work orders.
• Manage projects as required, either using contractors or internal personnel to complete it. Coordinates and oversees projects as required
• Manage building contractors as required. Negotiation of certain building contracts. Ensure contract compliance
• Assist Director of Operations on both operational and capital budgeting process
• Coordinate operations activities with other departments and show related contractors
• Ensures clear, concise, pertinent, and timely communication to and from other departments to plan and execute efficiently
• Manage and implement facility rules, regulations, policies, and procedures including, but not limited to OSHA, ADA, SDS and maintenance logs. Ensure operations and set up comply with the local and National Fire Code
• Procures services, repairs and supplies transactions through both bid and negotiated processes ensuring compliance with company policy
• Manage and plans with outside vendors and contractors work to assure compliance with safety programs
• Investigates, analyzes, and resolves operational problems and complaints
• Knows and ensures all laws codes, ordinances, policies, procedures, risk management efforts, safety precautions, rules/regulations and emergency procedures are followed and develops programs to ensure trainings for employees as needed.
• Manage the process of compliance of participation of the Green Building Program. Ensure properly reporting
• Gather information and compile the monthly and quarterly reports as required.
• Performs other duties as assigned by the Director of Operations.

Supervisory Responsibilities

Directly supervises employees in the Operations Department. Carries out supervisory responsibilities in accordance with ASM's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's Degree (BA) from four-year college or university
• 2 years related experience in similar position
• Or equivalent combination of education and experience
• Experience in project management and contract administration required
• Experience in building maintenance concepts and procedures

Skills and Abilities

• Excellent verbal, written and interpersonal skills essential
• Familiarity with OSHA, ADA and related state and federal regulations required
• Demonstrated technical knowledge of building maintenance and control functions is preferred.
• Able to work flexible schedules, including weekends, nights, and holidays.
• Assess situations exercising decision-making authority.
• Must be able to speak, read, and write Spanish and English

Computer Skills

• Proficient in MS Office Word, Excel, Power Point and Outlook
• Proficient in Building Maintenance System

Certificates, Licenses, Registrations

• No certifications are required.

ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor