Administrative Manager

ADMINISTRATIVE MANAGER

Transdev in Rochester, MN is hiring an Administrative Manager. The Administrative Manager supports the General Manager with all Human Resources, Financial, and Payroll responsibilities. We are seeking customer service-oriented professionals.

Compensation & Benefits Transdev is proud to offer:

• Competitive compensation package: Minimum $56,000 - Maximum $69,000 (DOE).
• Benefits include:
• Vacation: Minimum of two weeks.
• Sick days: 5 days.
• Holidays: 12 days (8 standard and 4 floating).
• Other standard benefits: 401k retirement plan, medical, dental, and vision, life insurance, short-term disability, voluntary long-term disability.
• Note: Benefits may vary depending on location policy. The above represents the standard Corporate Policy.

Key Responsibilities

• Full-cycle recruiting responsibilities including reviewing new applications, scheduling & hosting interviews, and hiring candidates through the Application Tracking System - Jobvite.
• Create and maintain employee files: complete all new hire EEO/AAP documents and onboarding paperwork.
• Manage driver & staff payroll and leaves of absence, including employee FMLA tracking.
• Educate employees on benefits provided.
• Quality Assurance Checks ensuring compliance with background checks, drug and alcohol screens, and E-Verify requirements.
• Support employees with internal and external transfer requests and procedures.
• Maintain daily and monthly operational reports for services provided: Fixed Route, ZIPS, Paratransit, Micro Transit.
• Maintain daily operational data for monthly invoicing.
• Complete invoicing process monthly.
• Payroll data entry, payroll processing, and reconciliation.
• Maintain personal data and records.
• Farebox counting, bank deposits, and reconciliation.
• Fare card sales invoicing, bank deposits, and reconciliation.
• Assist with preparation of monthly and annual financial reports.
• Assist with cost analysis in collective bargaining.
• Acts in a confidential capacity to the GM involved in formulating, determining, and effectuating Transdevs labor relations policies; maintains the labor relations files and is treated as a confidential employee as defined by the NLRB.
• Perform economic analysis of costs associated with union contract compliance.
• Type, prepare, and maintain all union negotiation proposals. Serve as "Confidential staff member" to GM.
• Human resources functions such as ensuring adherence to personnel budgets during hiring and other budget-related tasks.
• Other duties as required.

Qualifications

• Experience in payroll entry and reconciliation.
• Experience in Human Resources.
• Experience in accrual-based accounting.
• Experience in financial analysis.
• Experience in MS Office Excel (required).
• Experience in data reconciliation (required).
• Good communication skills.

Physical Requirements The essential functions of this position require the ability to:

• Work outside in varying temperature, weather, and humidity conditions (100% of the job is performed outside, work alone, and in remote locations).
• Sit for extended periods up to 6-8 hours per day.
• Frequently walk for long distances and on possible sloped ground or slippery and uneven surfaces.
• Push and pull objects up to 5 pounds occasionally throughout the workday.
• Lift material weighing up to 5 lbs. with or without assistance occasionally.
• Bend, kneel, or crouch to files or equipment stored at ground level.
• Withstand heavy traffic areas while performing the duties of the job.
• Tolerate exposure to considerable amounts of dust, vehicle fumes, and noise.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us.

Drug-Free Workplace Transdev maintains a drug-free workplace. Applicants must:

• Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
• Successfully pass a pre-employment drug screen.

About Transdev Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move everyday thanks to safe, reliable, and innovative solutions that serve the common good.

Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ.

Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Equal Employment Opportunity Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion, or other legally protected status.

Job Details

• Job Category: Administrative, Clerical, Payroll, HR, Accounting
• Job Type: Full Time
• Req ID: 7642
• Pay Group: UC6
• Cost Center: 55436

California Applicants Please Click Here for CA Employee Privacy Policy.

Additional Requirements If based in the United States, applicants must be eligible to work in the U.S. without restrictions for any employer at any time, be able to pass a drug screen, and background check.